Coordinator, Contract Services (Procurement)

Defence Construction Canada • Montreal, QC

10d • Hybrid

About The Position

The Coordinator, Contract Services, arranges and prepares contracts for the Client-Partners (e.g. construction, professional services). The incumbent provides advice on the appropriate procurement approach required to meet Client-Partner needs for complex procurements, reviews Client-Partner documentation, and arranges for the preparation, bid review and submission of documents to the responsible contract authority. The incumbent also makes recommendations to the contract authority about initiating procurement, process decisions and contract awards, and manages the Client-Partner relationship. The incumbent may also lead and manage the human resources responsibilities for an employee or a team.

Requirements

• Best practices, methods, trends and legislation in procurement
• DCC and Client-Partner procurement processes and procedures
• Government policies and trade agreements
• Project and risk management principles
• Minimum: university degree in architecture, engineering or related field with five years' relevant experience, or the equivalent
• Use applicable computer software and operating systems
• Apply project and risk management techniques
• Demonstrate leadership and human resources management skills

Responsibilities

• Provide advice regarding all aspects of procurement to meet Client-Partner needs for complex procurements
• Review Client-Partner information (e.g. specifications, financial details, security) and assemble for submission to the contract authority
• Prepare procurement documents for complex procurements
• Review tender submissions for compliance and facilitate proposal evaluations
• Make recommendations to the contract authority for approval (e.g. procurement initiation, process decisions, contract awards)
• Negotiate contracts with proponents
• Respond to inquiries from bidders
• Communicate with Client-Partners and industry, including debriefing unsuccessful bidders
• Review and approve initiation and award of contracts, within delegated signing authority
• Participate, promote and sometimes lead procurement planning with Client-Partners
• Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
• Ensure quality standards are met, in line with corporate and Client-Partner expectations
• Manage risk
• May perform human resources functions (e.g. coach, supervise, mentor, plan and allocate resources, and manage performance)
• Develop new templates for contracting approaches
• Research innovative procedures (e.g. process improvements, procurement techniques for unique requirements)
• Other duties as assigned

Benefits

• $400 wellness allowance to help cover expenses such as a gym membership
• $2,500 for mental health services on top of regular $2,500 paramedical coverage
• Telus Virtual Health Care
• Life, accidental-death, and short-term disability insurance
• Enhanced inConfidence employee and family assistance program
• Flexible workplace options, including $400 allowance every two years, to support working from home
• Public-service pension
• Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees