Coordinator, Contract Management

NBCUniversal•Universal City, CA

3d•Onsite

About The Position

The Coordinator, Contract Management plays an essential role in supporting the successful execution of licensing partnerships for NBCUniversal's world-class portfolio of brands and franchises. Reporting to the Director, Contract Operations, this position helps coordinate the contract lifecycle across assigned territories and/or product categories, ensuring licensing agreements are accurately processed, executed, and maintained from deal memo through revenue recognition. The Contract Management team partners closely with Category Management, Finance, Legal, Controllership, and IT to shepherd licensing deals from initial deal memo through contract execution, asset release, and payment. This role contributes to the seamless administration of licensing agreements while developing expertise in licensing operations, rights management systems, contract administration, and deal execution. The ideal candidate is highly organized, detail-oriented, and proactive, with a strong sense of ownership and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. This role provides exposure to licensing operations, contract management, deal execution, rights administration, and cross-functional business processes, serving as a strong foundation for growth within Contract Management and the broader Consumer Products organization.

Requirements

2+ years of experience in contract administration, licensing, consumer products, sales operations, finance, legal operations, or a related field.
Strong analytical and problem-solving skills, with the ability to identify discrepancies, leverage data, and follow issues through resolution.
Exceptional organizational skills and attention to detail, with the ability to manage multiple projects and competing deadlines.
Strong written and verbal communication skills, with the ability to collaborate effectively across functions and levels of the organization.
Proficiency in Microsoft Office applications, including Excel, PowerPoint, and Word.
Demonstrated ability to work independently while maintaining a high degree of accuracy, accountability, and follow-through.
Strong aptitude for learning and navigating enterprise systems and complex business processes.
Ability to adapt quickly and thrive in a fast-paced, deadline-oriented environment.

Nice To Haves

Experience within Consumer Products, Licensing, Media & Entertainment, or Contract Management environments strongly preferred.
Bachelor's degree or equivalent work experience preferred.
Experience working with CRM, contract management, rights management, ERP, or other enterprise business systems preferred.
Strong sense of ownership and accountability, with a proactive, solution-oriented approach to problem-solving.
Comfortable managing multiple priorities and shifting business needs while maintaining quality and meeting deadlines.
Collaborative team player who builds effective relationships across functions and levels.
Interest in licensing, consumer products, and the entertainment industry.
Continuous improvement mindset with the ability to identify practical ways to strengthen workflows, accuracy, and operational efficiency.

Responsibilities

Coordinate licensing agreements throughout the contract lifecycle, from deal memo creation through asset release and execution, while supporting improvements to processes, reporting, controls, and KPI tracking.
Partner with Contract Managers to coordinate licensing operations across assigned territories and/or product categories, ensuring timely and accurate deal administration.
Manage customer setup and approval activities within Customer Records Management (CRM) and support deal reconciliation within RightsLogic (RSG) to ensure data accuracy, compliance, and process integrity.
Maintain and update dealmaker, customer, and contract information within RightsLogic for active licensing agreements.
Generate status reports, operational metrics, and ad hoc reports and analyses from CRM, RightsLogic, and related business systems.
Prepare and distribute customs letters and other supporting documentation for executed agreements within assigned territories.
Serve as a systems resource for rights and contract management tools, providing training, guidance, and support to internal stakeholders as needed.
Partner with Finance and Controllership teams to research, troubleshoot, and resolve accounting and deal-entry discrepancies.
Contribute to special projects and operational initiatives, including maintaining Licensing Guidelines, monitoring product approval workflows, and supporting continuous improvement efforts.