Contract Coordinator

Jefferson County CO•Golden, CO

2d•Hybrid

About The Position

The Contract Coordinator plays a key role in supporting the Road & Bridge Division’s contracting and vendor management processes from start to finish. This position coordinates with Road & Bridge Division personnel, Purchasing, vendors, contractors, the County Attorney’s Office, Risk Management, and other stakeholders to ensure contracts are accurate, compliant, properly executed, and effectively managed. The ideal candidate enjoys bringing organization to complex processes, building positive working relationships, and ensuring details are handled accurately and on time. This is an opportunity for someone who is highly organized, solutions-oriented, and comfortable managing multiple priorities in a collaborative environment. The ideal candidate is a highly organized, detail-oriented professional who takes ownership of their work and enjoys keeping complex processes moving forward. They are comfortable coordinating with a variety of internal and external partners and can communicate clearly with people at different levels of an organization. The successful candidate demonstrates sound judgment, strong follow-through, and the ability to identify issues and develop practical solutions. They are comfortable working with contracts, financial information, spreadsheets, and databases, and can balance competing deadlines while maintaining accuracy. A strong customer-service mindset, professionalism, discretion, and the ability to build productive vendor and stakeholder relationships are essential.

Requirements

Bachelor’s degree from an accredited college or university in business administration, public administration, finance, contract management, or a related field; and Three (3) years of progressively responsible experience in contract administration, procurement, vendor management, financial administration, or a related field.
A bachelor’s degree may substitute for an associate degree and five (5) years of experience or a high school diploma/ GED and six (6) years of experience.
A valid Colorado driver’s license is required for positions that drive on County Business in either a county or personal vehicle within 30-days of hire or beginning to serve as an intern or volunteer.
Offer of employment is contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references for all positions.

Nice To Haves

Experience in contract administration and vendor management, preferably in a public sector or government environment.
Strong knowledge of procurement practices, including Requests for Proposals (RFPs), vendor selection, contract management, and compliance requirements.
Experience with budget management, procurement processes, and contract-related financial activities, including authorizing payments and working collaboratively with financial analysts.
Proficiency with Workday, particularly budget and procurement functions.
Proficiency with Microsoft Office applications, with strong skills in Microsoft Excel.
Excellent organizational skills and attention to detail, with the ability to manage multiple contracts, stakeholders, priorities, and deadlines simultaneously.
Strong written and verbal communication skills, with the ability to effectively communicate and collaborate with vendors, Procurement, Finance, management, and other internal stakeholders.
Ability to work independently, exercise sound judgment, and take ownership of contract administration responsibilities.
Ability to monitor and maintain compliance requirements in collaboration with internal teams and stakeholders.

Responsibilities

Coordinate and oversee the contract administration process across the Road & Bridge Division, working closely with Purchasing, vendors, contractors, management, the County Attorney’s Office, and Risk Management.
Ensure contracts comply with County requirements, policies, and financial best practices.
Develop, renew, track, edit, and route contracts for approval and execution.
Assist with developing Requests for Proposals (RFPs), coordinate the RFP evaluation and vendor selection process, and ensure all required documentation is complete and maintained.
Monitor contract-related payments and fees to support budget management and cost control.
Manage vendor relationships and contract performance, including negotiating contract terms, service changes, and fees.
Monitor vendor compliance and service delivery, identify and address performance or compliance issues, and recommend appropriate corrective actions when needed.
Investigate and resolve invoicing and payment issues, respond to contract-related inquiries, and communicate regularly with staff and vendors regarding services and resources.
Monitor financial activity and communicate potential issues to the budget manager.
Maintain accurate contractor and contract information in databases, spreadsheets, and tracking systems.
Monitor contract utilization and fiscal activity, including reviewing reports and contract spending against established dollar limits.
Analyze contract and financial data and provide recommendations to support effective resource management and decision-making.
Perform other related duties and responsibilities as assigned.