Coordinator, Commercial Property Leasing - 037-2026

Fort McKay First Nation • Fort McKay, AB

9d • Hybrid

About The Position

The Coordinator, Commercial Property Leasing is responsible for coordinating and administrating all leasing, property management, and asset management aspects of commercial properties in the Fort McKay Industrial Parks. The incumbent will coordinate all commercial lease transactions and property management in an office environment with occasional site visits. This individual must be able to interact with staff at all levels as well as coordinate, liaise, and negotiate with external parties including current and prospective tenants, contractors, and government agencies.

Requirements

• High School Diploma
• Minimum two (2) years of post-secondary education (Diploma or certificate) or an equivalent program/combination of courses in land/resource management, business administration, paralegal studies, property/asset management, and/or real estate services.
• Two (2) to three (3) years of experience in lease coordination or planning is required, including a minimum of one (1) year of experience with land management on Indigenous reserves.
• Strong Computer Skills - Experience with Microsoft Office Suite and the ability to learn new software applications and platforms.
• Experience with programs such as Monday, and Buildium.
• Valid Class 5 Driver's License
• Successful candidate will be required to live in (or relocate to) Fort McMurray, Alberta

Nice To Haves

• Completed coursework pertaining to property management and/or a professional designation as a Real Property Administrator (RPA) or a Certified Property Manager (CPM) will be considered an asset.

Responsibilities

• Coordinate all matters related to leasing in the Fort McKay Industrial Parks, including tenant relations, lease document drafting and administration, land valuation and appraisals, mapping, surveys and website updates.
• Monitoring tenant compliance with lease/sublease terms and conditions, development permit requirements, FMFN laws and by-laws, and other applicable legislation, regulations, policies and procedures.
• Lead the leasing/subleasing process for new leases, renewals, amendments, cancelations, etc.
• Coordinate new and existing licenses of occupation (LOC) and permits on Fort McKay First Nation Land, including amendments, rent reviews, updates, and negotiation of new LOCs/permits.
• Ensure timely rent/fee collection and escalate according to applicable agreements, legislation, regulations, policies and procedures.
• Register all instruments in the First Nation Land Registry System or a successor registry and manage data input into Fort McKay’s lease tracking system (Buildium) or successor system.
• Visit sites and facilities.
• Elevate issues to management if required.
• Coordinate the maintenance and management of FMFN Industrial Parks and other FMFN commercial properties, including scheduling maintenance, upkeep, and repairs to common areas (including roads), ensuring signage is updated, and ensuring basic common services are provided (i.e., lighting, security cameras).
• Manage contracting process for service providers and contribute to the annual budgeting process for commercial properties, including asset management and replacement plans.
• Attend meetings as required and assigned, within and outside of the community.
• Contribute to briefing notes, requests for decisions, presentations, AGM/QGM reports, weekly/monthly reporting, update task tracking platform regularly
• Ensure documentation, correspondence, reports, etc. are appropriately saved and filed in the FMFN network drive or equivalent, following information management policies and procedures.
• Attend appropriate workshops, seminars, and training sessions as required to remain current and up to date on topics of concern to the First Nation relating to land management.
• Perform other related duties as required.

Benefits

• Competitive Pay
• A healthy work-life balance with an on-site fitness centre
• Transportation to and from work
• An employer matched Pension Plan
• Comprehensive Health benefits package with Medical, Dental and Vision coverage
• The opportunity to work with a community that is committed to protecting its traditional lands

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree