Coordinator, Center for Performing Arts

Iowa Central Community College•Fort Dodge, IA

About The Position

The Center for Performing Arts Coordinator provides administrative, event, and operational support for the Center for Performing Arts (CPA), Decker Auditorium, and the College’s theatre and music programs. Under the direction of the Director of Theatre, the coordinator manages facility scheduling and rentals; coordinates the Performing Arts Series and other events; oversees ticketing and front-of-house operations; and supports marketing, recruitment, patron engagement, and departmental communications. The role involves working with college personnel, artists, vendors, students, and community partners, as well as providing production support based on departmental needs and the coordinator’s skills. The coordinator helps maintain facility calendars, coordinate event and rental logistics, support artist and vendor agreements and budgets, and manage box office and ticketing activities. The position also supports student recruitment, community outreach, patron communications, and event operations. Evening and weekend work is required as needed for performances, events, and facility rentals. The role includes physical activities such as standing, walking, lifting up to 50 pounds, and occasional travel to on- or off-campus facilities.

Requirements

Associate’s degree required.
Equivalent experience and education demonstrating the ability to perform the essential functions of the job will be considered.
Ability to communicate clearly in writing and in person, manage multiple priorities, and exercise sound judgment.
Ability to maintain accurate records, protect confidential information, and follow College policies and procedures.
Ability to perform the listed physical activities, including lifting up to 50 pounds, with or without reasonable accommodation.
Availability to work evenings and weekends as required for performances, events, and facility rentals.

Nice To Haves

Bachelor’s degree preferred.
Production skills in areas such as props, sound, lighting, projections, costumes, set construction, or scenic painting.

Responsibilities

Coordinate department communications, schedules, meetings, and production timelines among faculty, staff, students, contractors, and administrators.
Communicate with facility users, artists, patrons, vendors, students, and community partners; respond to inquiries and provide customer service.
Maintain accurate records and use computer systems for scheduling, ticketing, communications, and administrative operations.
Coordinate with the Director of Technical Theatre and Event Support to maintain the master calendar for Decker Auditorium, the CPA, and related performing arts activities.
Serve as a primary contact for facility users and rental inquiries; coordinate schedules, logistics, resources, timelines, policies, agreements, building access, and records in accordance with College procedures.
Coordinate event plans and logistics for performances, rentals, conferences, and special events, including schedules, vendors, volunteers, and event personnel.
Oversee box office and ticketing operations, including ticketing systems, sales processes, and front-of-house coordination.
Monitor ticket sales and attendance, prepare reports, maintain patron records, and support subscriptions, season tickets, group sales, donor engagement, and improvements in attendance and patron engagement.
Partner with the Marketing Department on promotional plans, content, and timelines; prepare and distribute a monthly CPA patron newsletter.
Develop recruitment communications, maintain prospective and current student mailing lists and databases, and support auditions, recruitment events, and community outreach.
Build relationships with schools, community organizations, patrons, and other partners to support attendance and engagement.
Obtain quotes and proposals; coordinate contractors and vendors; and prepare artist, vendor, rental, and facility agreements for review and approval under College policies.
Track event, rental, artist, and contracted service budgets; maintain records and coordinate event settlements and supporting documentation.
Coordinate communication between production teams and contractors regarding event and technical requirements, and work with Physical Facilities staff on building access and operational needs.
Research and recommend artists for the annual five-show CPA Performing Arts Series; following the Director of Theatre’s approval, coordinate bookings, schedules, agreements, and event arrangements.
Serve as liaison to artists, agents, and management; coordinate hospitality, travel, accommodations, and technical and logistical requirements with appropriate College staff.
Coordinate schedules and provide work direction to student workers, volunteers, and event personnel as assigned.
Serve as house manager for selected events and coordinate qualified house management coverage for other events, supporting a welcoming, safe experience for artists, patrons, and guests.
Provide production support for two annual School of Theatre mainstage productions in an area aligned with the coordinator’s skills and departmental needs, such as props, sound, lighting, projections, costumes, set construction, or scenic painting.
Assist with event setup, load-ins, strikes, and limited technical support as assigned; coordinate technical needs with the Director of Technical Theatre and appropriate staff.
Serve on College committees and perform other duties as assigned.
Represent Iowa Central Community College in a professional and positive manner; provide effective customer service and maintain productive working relationships.
Communicate clearly in writing and in person, manage multiple priorities, exercise sound judgment, maintain accurate records, protect confidential information, and follow College policies and procedures.
Support enrollment, attendance, ticket sales, and facility use through effective coordination and service.
Work evenings and weekends as required for performances, events, and facility rentals.