Coordinator CE Business Operations

Austin Community College • Los Angeles, CA

6d • Hybrid

About The Position

The Coordinator, CE Business Operations supports the Director, CE Business Operations, in preparing and monitoring the budget and financial reports, and managing of legal documents and repositories for planning and operations. The Coordinator expedites resolutions by monitoring the orderly flow of information and time-sensitive documents to stakeholders.

Requirements

• Understand and apply administrative procedures, principles, and practices.
• Utilize organizing and planning practices.
• Operate learning management systems and web learning tools.
• Plan and manage events efficiently.
• Apply supervisory principles, practices, and methods.
• Understand the services and functions of educational institutions.
• College operations, including organizational policies, procurement procedures, and records management.
• Record retention and documentation practices.
• Budget management, financial tracking, and performance measurement reporting.
• Office management practices and internal control procedures.
• Effectively use interpersonal and communications skills, including tact and diplomacy when working with constituencies.
• Effectively use organizational, managerial and event planning skills with attention to detail and follow-through.
• Maintain confidentiality of work-related information and materials.
• Focus on achieving optimum levels of service and maintaining high ethical standards and attention to compliance with college policies and regulations.
• Demonstrate initiative and determination to provide valuable and timely services.
• Exhibit exceptional phone, email, written and oral communication, customer service, and organizational skills.
• Demonstrate effective communications and professional engagement with students and employees from a wide range of backgrounds.
• Possess supervisory, coaching, and interpersonal skills as well as the ability to think independently and proactively solve problems.
• Intermediate/advanced proficiency using standard office software applications.
• Bachelor’s degree.
• Four (4) years of related work experience or associate’s degree plus two (2) years of related work experience can be substituted for the required education (plus the required experience noted below).
• One (1) year of related work experience.

Nice To Haves

• Master’s degree.
• Master’s degree or four (4) years of related experience may satisfy the minimum education requirements.
• Experience with enterprise financial and budgeting systems (Workday and Adaptive Planning preferred).

Responsibilities

• Operates under the direct supervision of the department manager or designated supervisor.
• May oversee limited hourly staff, including interns and temporary employees, and coordinate schedules.
• May provide guidance to junior staff or new hires as part of onboarding and training processes.
• Works independently on routine tasks while seeking direction for more complex assignments.
• Coordinates activities within the programmatic area and/or department.
• Creates, maintains, and executes detailed plans for small- to medium-sized activities, initiatives, and/or projects.
• Coordinates college personnel (possibly including outside personnel or industry partners) to support the planning, delivery, and execution of programs; coordinates schedules, hourly staff, materials, and participant documentation to ensure smooth operations and successful outcomes.
• Supports essential operational coordination for the department.
• May be expected to train, coach, direct, and coordinate assigned personnel while adhering to organizational human resource policies and procedures as well as related employment laws.
• Serves as the initial point of contact for departmental users on all matters related to budget preparation, policy, analysis, and procedures.
• Coordinates schedules, resources, and documentation to support program delivery and operational excellence while working collaboratively with internal and external stakeholders.
• Assists in annual budget development, ensuring alignment with departmental goals and compliance with ACC’s financial policies.
• Establishes and maintains effective working relationships with professionalism and discretion.
• Monitors, reviews, and supports evaluation of departmental budgets and performance measures.
• Assists the Continuing Education division with interdepartmental budget amendments by developing and maintaining tracking tools, timelines, and workflows, ensuring accuracy and timely execution in allocation and reconciliation.
• Monitors purchasing and ensures documentation and approvals are properly maintained.
• Monitors expense records and ensures timely reporting to stakeholders.
• Supports inventory and property management activities within the Continuing Education division.
• Maintains a centralized repository to track departmental MOUs, grants, and contracts.
• Monitors upcoming grant and contract renewal and expiration deadlines and coordinates with business owners within the Continuing Education division to ensure timely action.
• Assists with the processing and documentation of grants, contracts and MOUs, and related correspondence.
• Supports regular student record and other ad hoc reporting requirements for the Continuing Education division.
• May coordinate or train student workers or temporary staff to support departmental operations and program delivery.

Benefits

• medical, dental, life insurance, short- and long-term disability, retirement plans, and AD&D.
• Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty and Administrators Only).
• ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level