Coordinator-Academic/Career Programs- PT (Grant Funded)

CCC Social Sourcing • Chicago, IL

1d • Onsite

About The Position

City Colleges of Chicago’s vision is to be recognized as the city’s most accessible higher education engine of socioeconomic mobility and racial equity – empowering all Chicagoans to take part in building a stronger and more just city. The community college system’s more than 3,500 faculty and staff serve more than 60,000 students annually at seven colleges and five satellite sites. A Coordinator- Academic/ Career Programs (PT) administers and supports an academic program, coordinating work operations and performing student facing activities to provide information, support, and guidance to students. Coordinator- Academic/ Career Programs (PT) positions work with Deans, Assistant Deans, and other college administrators to oversee a program’s day to day operations, to coordinate and execute program activities, and to support students in achieving academic success. The duties and responsibilities of individual positions of Coordinator – Academic/Career Programs (PT) will vary depending on their assigned department or academic program within the college. Programs include but not are limited to: certificate and degree academic programs, Emergency Medical Technician (EMT) and Fire Science programs, College to Careers (C2C), and student support and success programs. Performs related duties as required. This is a GRANT FUNDED position with an anticipated end date of June 30,2027.

Requirements

• A Bachelor’s degree from an accredited college or university in Business or Public Administration, Education, Public Policy, or a related field.
• Three to five years of work experience in a responsible administrative or program administrator role, preferably for a non-for-profit or higher education institution.
• Specific type of work experience, qualifications, and licensure (if any) will depend on the specific focus and job role of the position, and will be specified in the job posting.
• A combination of education and experience may be taken into consideration based on the applicant’s credentials.
• Strong collaborator who can work in a matrixed environment and team setting to accomplish goals in a fast-paced, dynamic environment
• Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint)
• Knowledge of project management practices
• Knowledge specific to the area of program responsibility
• Excellent interpersonal skills
• Excellent verbal and written communications skills
• Strong organizational skills
• Strong analytical and problem-solving skills
• Ability to handle situations with tact and diplomacy.
• Ability to work within a culturally diverse environment
• Ability to work with a high degree of professionalism

Responsibilities

• Implements and executes processes and procedures in support of an academic program and provision of direct student services, working closely with Deans, Assistant Deans and other college administrators
• Provides individual and/or group academic coaching to support student’s academic and career goals and that connect to transfer, completion, and career programs.
• Develops and conducts workshops, student forums, and related outreach activities to promote academic and personal growth and to help students make a strong connection to college life and succeed in meeting their academic goals.
• Monitors and oversees the day to day operations of certificate and non-credit programs, coordinating and administering program activities to ensure their effective administration and compliance with CCC policies and other requirements.
• Guides and works with students to provide direction, guidance, and in-depth information on the requirement of an academic program including curriculum, course schedules, and degree progression.
• Works collaboratively with faculty to implement and administer student success programs to increase student retention, achievement, and graduation rates.
• Coordinates course planning for certificate programs including preparing course schedules, scheduling Instructors, and overseeing testing of program participants.
• Oversees scheduling and organization of certificate, degree and seminar courses for Fire Science Programs. Works collaboratively with administrators to maintain course and curriculum standards, maintaining records, and monitoring Instructors’ performance.
• Makes presentations at various events to promote and market academic programs. Works with marketing department to develop marketing materials.
• Compiles, organizes, and maintains program and student data and prepares reports.
• Leads the planning, organization, and execution of large scale and major events for a college such as open houses, science fairs, and faculty development week.
• Oversees procurement functions or an academic program or division, preparing purchase requisitions, researching vendors, monitoring expenditures, and working with Procurement Services to coordinate the procurement process.

Benefits

• Excellent health and welfare benefit package
• long-term savings and investment programs including 403(b) & 457(b) Investment Plans
• pension plan with the State University Retirement System (SURS) Plan
• Generous vacation, holiday, personal and sick days
• tuition reimbursement

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level