UN Women: Coordination and Communication Analyst, New York, United States of America, IPSA-9

UN Women•New York, NY

5d•Onsite

About The Position

UN Women, dedicated to gender equality and the empowerment of women, seeks a Coordination and Communication Analyst for its Executive Board Secretariat in New York. This role serves as a key interface between UN Women and its 41-member Executive Board, supporting the President and Vice Presidents in organizing official and informal sessions, including briefings, field visits, and joint meetings with other UN entities. The Executive Board Secretariat provides crucial support and advice to the Executive Director on intergovernmental and political matters, coordinating the preparation of documentation, and managing logistical and conference-serving arrangements. The Analyst will work under the direct supervision of the Secretary of the Executive Board and in close coordination with Programme Analysts, contributing to the Secretariat's program of work through various communication, coordination, and administrative tasks.

Requirements

Master’s degree in political sciences, social sciences, international relations, public administration, law, human rights, gender equality, management, social sciences or other related areas is required.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
At least 2 years of progressively responsible experience in administration, communications, inter-agency coordination and/or intergovernmental affairs is required.
Proficiency in the use of computers and standard office software applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), as well as experience with spreadsheets, databases, and web-based management systems, is required.
Fluency in English, oral and written, is required.

Nice To Haves

Experience working with United Nations entities, Permanent Missions, intergovernmental bodies, and/or other multilateral organizations is desirable.
Demonstrated experience in coordinating and servicing intergovernmental meetings, governing body sessions, and/or high-level events involving senior officials and/or Member States is desirable.
Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
Experience in the professional management of institutional social media accounts and the development of digital communications content is desirable.
Experience using photo-editing software, such as Adobe Photoshop or similar tools, is desirable.
Experience working with the operational activities of the United Nations development system is desirable.
Working knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Responsibilities

Coordinate the preparation of schedules, briefing materials, progress updates, and other management tools related to Executive Board activities.
Maintain and organize Secretariat records, correspondence, knowledge resources, and institutional documentation.
Support the Secretary of the Executive Board as Scheduling Officer, including calendar management and meeting coordination.
Prepare formal session binders and other materials required for Executive Board sessions, Bureau meetings, informal briefings, and related governance events.
Perform other Secretariat support functions as required.
Support the preparation, review, coordination, monitoring, and reporting of documentation required for Executive Board meetings and decision-making processes.
Assist in coordinating the substantive preparation of Executive Board documentation in liaison with UN Women divisions, regional and country offices, EDO, and other stakeholders.
Draft and contribute to high-quality briefing notes, meeting records, reports, summaries, correspondence, and other documentation for internal and external audiences.
Coordinate document submission processes, including timely submission of documents through G-Doc and uploading of finalized documents onto Executive Board websites and other relevant platforms.
Support intergovernmental consultations, informal discussions, and negotiations related to Executive Board sessions and decisions.
Liaise with DGACM and other service providers to facilitate timely translation, editing, conference servicing, and documentation requirements.
Maintain and regularly update the matrix tracking implementation of Executive Board decisions and follow-up actions arising from Board sessions and Bureau meetings.
Compile, analyze, and report information related to Executive Board activities and governance processes, contributing to institutional knowledge management and corporate reporting.
Provide coordination and logistical support for Executive Board meetings, governance processes, and special events.
Coordinate logistical and conference service arrangements for Executive Board sessions, Bureau meetings, informal briefings, negotiations, and related events.
Support the planning and coordination of Executive Board field missions, including travel arrangements through UN ALL, as requested.
Coordinate with Member States, UN Women offices, United Nations entities, and other stakeholders to facilitate Executive Board activities.
Support inter-agency governance initiatives, including Joint Executive Board meetings and related coordination mechanisms.
Ensure timely updating of Joint Executive Board calendars and coordinate with partner agencies to avoid scheduling conflicts.
Coordinate communications and information management activities supporting the Executive Board Secretariat.
Manage and develop content for the Executive Board's X (formerly Twitter) account and other communication channels.
Maintain and regularly update the Executive Board website and related online platforms.
Develop communication materials, including social media content, website updates, announcements, and communication packages related to Executive Board activities.
Monitor the Executive Board generic mailbox and ensure timely responses and follow-up where appropriate.
Maintain and regularly update Executive Board, Bureau, and stakeholder distribution lists.
Provide proofreading and editorial support for Executive Board documentation and communication products, as requested.
Provide substantive, logistical, and administrative support to the Advisory Committee on Oversight.
Coordinate preparations for ACO meetings, including scheduling, documentation, and logistical arrangements.
Prepare, organize, and archive ACO documentation and records.
Draft meeting records, action points, and follow-up correspondence arising from ACO meetings.
Monitor and follow up on agreed actions and reporting requirements related to ACO discussions.
Perform other duties within their functional profile as deemed necessary for the efficient functioning of the Executive Board and ACO.