Conventions Coordinator, Temp

CHG Healthcare•Midvale, UT

8d•Hybrid

About The Position

CHG Healthcare is looking for a Temporary Convention Coordinator to join our Conventions team. This role will assist in the planning and execution of trade shows and association events across CHG brands. The coordinator will work closely with internal stakeholders and association partners to ensure accurate event information, organized documentation, and seamless pre-show preparation. This is an entry-level, temporary position ideal for someone who thrives on details, enjoys building organized systems, takes pride in making complex projects run smoothly behind the scenes, and is interested in gaining hands-on experience in exhibit execution. The role reports to the Senior Manager of Conventions.

Requirements

Strong organizational skills and attention to detail.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Clear written and verbal communication skills.
Comfortable researching information, summarizing findings, and presenting organized documentation.
Proficiency in Microsoft Office or Google Workspace; experience with project management tools is a plus.
Willingness to learn and take direction while proactively identifying next steps.
1–2 years of experience in marketing, events, administration, or related field.

Nice To Haves

experience with project management tools is a plus

Responsibilities

Support assigned conventions by assisting with project setup, setting meetings, timelines, and task tracking using established tools.
Research and gather key event information from associations (deadlines, sponsorship opportunities, booth specifications, exhibitor requirements, etc.) and maintain accurate documentation in the division’s information hub.
Build and maintain internal show information decks to ensure stakeholders have clear, up-to-date event details.
Assist with pricing research for sponsorships, booth upgrades, and event add-ons; compile comparisons and summaries for review.
Coordinate logistics support including shipping materials, tracking orders, confirming vendor details, and updating status reports.
Help maintain organized records of upcoming and past conventions, including deadlines and post-show documentation.
Act as a second set of eyes to ensure documentation and convention activities align with company policies and brand guidelines.
Provide general administrative and operational support to the Conventions team as needed.