Controller

Regional Center of the East Bay • San Leandro, CA

9d • Onsite

About The Position

Under the general direction of the Director, Finance and Administration, the Controller is a hands-on accounting manager responsible for performing and supervising accounting, financial reporting, banking, cash management, fiscal compliance, and audit activities. The role directly performs complex accounting functions—including general ledger maintenance and reconciliation, cash management, state reimbursement claims, financial reporting, and regulatory filings—while supervising assigned accounting and fiscal staff. The Controller ensures the accuracy, completeness, and timeliness of financial transactions and reports; maintains effective internal controls; coordinates independent and governmental audits; and ensures compliance with applicable accounting standards, state requirements, and organizational policies. The position exercises independent judgment in resolving accounting discrepancies, establishing work priorities, and providing technical guidance and supervision.

The Regional Center of the East Bay (RCEB) is one of 21 community-based, private nonprofit regional centers under contract with the California Department of Developmental Services. RCEB provides intake, assessment, diagnosis, and coordination of community-based services for more than 25,000 children and adults with developmental disabilities in Alameda and Contra Costa counties. The position is located in San Leandro and reports to the Director, Finance and Administration. It supervises the Staff Accountant, Senior Accountant, two Fiscal Monitors, and two File Clerks.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field with substantial accounting coursework.
• Five years of progressively responsible professional accounting experience, including general ledger accounting, reconciliations, financial reporting, and audit preparation.
• Two years of experience supervising or leading accounting staff.
• Ability to prepare comprehensive financial reports and perform complex financial analysis.
• Knowledge of Generally Accepted Accounting Principles (GAAP), practices, and procedures.
• Experience using computerized programs, including MS Office Suite, with strong proficiency in MS Excel.
• Excellent oral and written communication skills.
• Ability to work independently and as part of a team.
• Cultural awareness and sensitivity, and ability to work effectively with culturally diverse populations.
• Ability to perform primarily sedentary office work, including typing and standard mobility; regularly lift up to 10 pounds and occasionally up to 20 pounds; perform near- and far-vision, communication, and fine-motor tasks.

Nice To Haves

• Experience with nonprofit or governmental accounting and publicly funded programs preferred.

Responsibilities

• Perform and oversee general ledger accounting, including maintaining the chart of accounts, reviewing trial balances, and preparing financial reports.
• Prepare, maintain, and review general ledger reconciliation workbooks; research and resolve discrepancies and ensure reconciliations are completed timely.
• Review accounting transactions and supporting documents for accuracy, classification, and compliance with procedures.
• Supervise maintenance of fixed asset records, schedules, and reconciliations.
• Assist accounting staff with complex transactions, account reconciliations, and accounting corrections; provide operational coverage when needed.
• Execute authorized wire transfers and inter-account cash transfers; maintain the bank book, monitor cash balances, and prepare cash-flow analyses.
• Prepare Treasury Bill investments and maintain investment records; determine annual line-of-credit requirements and coordinate banking arrangements and fees.
• Maintain authorized bank signature cards and safeguard check stock; provide backup for Positive Pay transmissions and other banking activities; resolve banking discrepancies with financial institutions.
• Prepare and submit monthly state reimbursement claims, estimated claims, and related accounts receivable reconciliations; investigate reimbursement and reporting discrepancies.
• Prepare and review monthly PEP and PosOps Sum reports and submit required annual and periodic financial reports, surveys, and regulatory filings with supporting schedules and documentation.
• Coordinate and participate in independent and Department of Developmental Services audits, including preparing schedules and documentation, coordinating selections and requests, reviewing draft financial statements, and distributing final statements.
• Prepare worksheets and supporting schedules for the annual Form 990; assist in resolving audit findings and implementing corrective actions.
• Supervise two Fiscal Monitors; review audit indicator reports and fiscal reviews, provide technical guidance, review significant findings, coordinate follow-up, and ensure timely, accurate documentation.
• Perform and oversee monthly Client Trust accounting, including month-end processing, bank transfers, reconciliations, discrepancy resolution, quarterly interest allocations, and review of pseudo-account activity.
• Provide backup support for Helping Hand restricted fund accounting.
• Directly supervise the Staff Accountant, Senior Accountant, two Fiscal Monitors, and two File Clerks; assign, prioritize, coordinate, and review their work.
• Provide hands-on assistance, training, and technical guidance; review and approve timesheets, leave requests, and work schedules; conduct performance evaluations and support professional development, recruitment, onboarding, and performance management as assigned.
• Maintain and update the Controller procedures manual, accounting narratives, and audit documentation; develop procedures and internal controls, identify process weaknesses, and recommend corrective measures.
• Ensure financial records and supporting documentation are maintained and accessible; train staff on accounting procedures, controls, and reporting changes.
• Reconcile address information for SSP payments and distribute it to case management staff for review; conduct quarterly vendor training.
• Collaborate with other departments to resolve financial processing issues and improve workflows; assist the Director of Finance with analyses, reporting, operational improvements, and special assignments.
• Perform other related duties as required.

Benefits

• Three weeks of paid vacation and 12 sick days.
• 14 paid holidays and 3 floating holidays.
• Multiple medical plan options, including Kaiser coverage at 100% employer-paid for the employee.
• Dental and vision plans.
• CalPERS retirement pension.
• Student Loan Forgiveness, including information about the federal Public Service Loan Forgiveness program for qualifying nonprofit employees.
• Flexible schedule, if applicable.
• Work-at-home schedules, if applicable.
• Employee Assistance Program, including mental health care.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager