Controller

Northwest Youth Corps•Eugene, OR

5d•Onsite

About The Position

The Controller provides leadership and oversight for Northwest Youth Corps' accounting operations, financial reporting, internal controls, and stewardship of organizational resources. The Controller develops the financial structures, systems, policies, and procedures needed to support the organization's mission and maintain accurate, organized financial records. Reporting to the VP of Administration & Systems and collaborating with the Executive Team, this role supports financial planning, anticipates operational challenges, and leads the finance team in maintaining reliable books and effective accounting practices. This hands-on financial leadership position supervises the finance team and oversees daily, weekly, monthly, and annual accounting tasks. The Controller establishes orderly accounting and reporting cycles, clear staff responsibilities, and financial accountability throughout Northwest Youth Corps and Twin Rivers Charter School. The role partners with the President, VP of Administration & Systems, department and school leaders, and the Board's Finance Committee, and coordinates with the VP of People & Culture on payroll and benefits-related financial matters. The Controller also manages relationships with auditors, tax professionals, banking partners, and other financial service providers. The position is based at Northwest Youth Corps Headquarters in Eugene, Oregon, and is full-time and exempt. Typical hours are Monday through Friday, 8:00 AM to 5:00 PM, with periodic longer days and/or evening or weekend responsibilities during audit, budget, year-end close, or other peak finance periods. Remote-work eligibility is governed by current organizational policy. Job offers are contingent on applicable background checks.

Requirements

Bachelor's degree in accounting, finance, business administration, or a related field, or an equivalent combination of relevant education and progressively responsible financial leadership experience.
Eight or more years of progressively responsible accounting and finance experience, including supervising accounting staff and managing accounting operations.
Demonstrated success leading an accounting team to organize and reconcile financial records, strengthen internal controls, and implement documented procedures that staff use consistently.
Strong knowledge of GAAP, nonprofit financial reporting, audit processes, and applicable tax and payroll reporting requirements.
Strong financial systems expertise, including QuickBooks Online and advanced Excel skills.
Ability to assess system limitations and guide systems improvements and integration.
Ability to communicate complex financial information clearly, provide candid recommendations, and build financial understanding and accountability among non-finance leaders.
Demonstrated judgment, integrity, change leadership, and ability to manage confidential information and competing organizational priorities.
Ability to perform the role's office and computer work, including regular sitting, communication, and use of hands; may occasionally need to lift or move up to 15 pounds, with or without reasonable accommodation.
Completion of background-check requirements applicable to the position and current organizational policy.

Nice To Haves

CPA, CMA, or an advanced degree.
Experience supporting financial planning and forecasting; further development in these areas can occur in the position.
Nonprofit financial management experience, including restricted and unrestricted funds, grant and contract accounting, cost allocation, and federal award compliance.
Experience with Salesforce and Paylocity.

Responsibilities

Assess the finance function and lead a prioritized improvement plan for financial records, workflows, and procedures, with milestones, assigned responsibilities, and measures of progress.
Design, document, implement, and maintain financial policies and procedures for budgeting, purchasing, approvals, disbursements, revenue recognition, billing, reconciliations, close, and reporting.
Establish financial authority, approval thresholds, segregation of duties, and accountability across departments, obtaining appropriate leadership and board approvals.
Develop consistent methods to track Northwest Youth Corps and Twin Rivers Charter School financial activity separately, including programs, grants, contracts, departments, and cost centers; document shared-cost allocation methods that meet funding requirements.
Evaluate and improve financial systems, integrations, and workflows to reduce manual work, improve data quality, and provide timely decision-making information.
Establish an annual finance calendar, reporting standards, documentation requirements, and cross-training; train staff and department leaders on procedures and assess adoption of systems and processes.
Coordinate preparation and ongoing monitoring of annual budgets for Northwest Youth Corps and Twin Rivers Charter School with organizational, department, and school leaders.
Maintain rolling forecasts and short- and long-term cash-flow projections, with separate visibility into NYC and TRCS budgets and an overall organizational view; update assumptions as conditions change.
Establish financial dashboards and performance measures, and provide separate budget-to-actual reporting and variance analysis for NYC and TRCS alongside an overall financial view.
Explain projected outcomes and recommend corrective actions; partner with leaders to implement and monitor responses, build their financial planning and reporting skills, and establish regular financial review meetings.
Lead and review staff work throughout the accounting cycle, including general ledger, accounts payable and receivable, payroll accounting, reconciliations, fixed assets, and cash management; provide hands-on guidance and resolve accounting issues.
Ensure accurate and timely monthly, quarterly, and annual close and financial statements, including reconciled balance sheet accounts, supporting schedules, review responsibilities, and deadlines.
Ensure accurate accounting for restricted and unrestricted funds, grants, contracts, and projects, with consistent expense coding and allocation.
Provide leadership and the Finance Committee with financial reports, analysis, forecasts, and actionable recommendations.
Design and periodically evaluate internal controls to safeguard assets, prevent errors and fraud, and support reliable reporting.
Lead preparation for the annual financial statement audit and Single Audit when applicable; coordinate with external auditors and ensure findings are resolved promptly.
Oversee financial information and coordination for Form 990, Oregon CT-12, payroll tax filings, and other applicable reporting, working with external professionals as appropriate.
Ensure financial compliance with grant, contract, and assistance-agreement requirements, including allowable costs, match, invoicing, cost allocation, and financial reporting.
Maintain knowledge of relevant accounting standards and financial requirements, translating changes into procedures, controls, and staff guidance; ensure appropriate records retention and fulfillment of tax-exempt financial responsibilities.
Establish finance team roles, assignments, priorities, and performance standards; monitor accounting tasks and resolve backlogs or recurring errors.
Supervise, mentor, and evaluate Finance Department staff, developing technical skills, leadership capacity, and continuity through cross-training.
Build a service-oriented finance function that helps departments plan ahead, resolve issues, and use resources responsibly.
Coordinate with People & Culture on payroll and benefits-related financial data, controls, and cost planning.
Lead financial change initiatives from design through implementation, assess results, and continuously improve processes.
Comply with attendance and punctuality standards and organizational policies.