Controller

The Workplace Advisors•Washington, WA

13d•Onsite

About The Position

Beltway Cleaning Services DC LLC is hiring a hands-on Controller to take ownership of the company’s accounting operations, financial reporting, and day-to-day office administration. The company uses QuickBooks Online. The Controller works directly with ownership and the outside CPA firm, which handles tax compliance and advisory. The role offers high visibility with ownership and leadership, the opportunity to own and improve the accounting function, and the chance to build out a newly implemented QuickBooks Online system. The position is in person in Northeast Washington, DC, and is full-time, Monday through Friday. Compensation is $100,000–$125,000 based on experience and capability, with performance-based bonus potential. Health, dental, and vision benefits are available after 90 days of employment, along with paid time off and holidays.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field.
At least 5 years of experience in accounting or finance roles.
Experience as a Controller, Assistant Controller, or Senior Accountant.
Strong experience with monthly close and financial reporting.
Strong proficiency in Excel.
Strong working knowledge of QuickBooks Online.
Hands-on, detail-oriented approach and willingness to take ownership of financial information.
Ability to identify issues without being prompted.
Comfort working in an environment where systems are improving and processes may not be perfectly structured.
Willingness to work across departments to resolve problems and take on both accounting and office administration responsibilities.

Nice To Haves

WinTeam experience.
Experience in field service environments such as janitorial, construction, or other field services.
Experience handling a high volume of daily transactions.
Comfort using technology and improving processes.
Experience with automation tools.

Responsibilities

Own the monthly close process.
Produce accurate, fully supported monthly profit and loss statements and balance sheets.
Reconcile all bank, credit card, and loan accounts monthly.
Identify and explain variances and inconsistencies.
Prepare financial statements and reporting for the company’s bank, including line-of-credit requirements.
Prepare the year-end close package for the outside CPA firm.
Prepare and send monthly customer invoices, including recurring contract billing, from QuickBooks Online.
Monitor bank accounts for ACH deposits, deposit received checks, identify and match payments to invoices, and record payments in the accounting system daily.
Monitor accounts receivable aging and follow up with customers on invoices more than 30 days past due.
Identify high-risk or severely past-due accounts, flag them to leadership, and support service holds and escalation procedures.
Receive and verify vendor bills, ensuring proper coding and documentation.
Record vendor bills in the accounting system and monitor bank accounts and credit cards to record bill payments.
Reconcile accounts payable monthly and ensure payments are applied against open balances.
Maintain vendor W-9 records to support year-end 1099 reporting.
File and pay monthly sales and use tax returns for DC and Maryland, and record payments in QuickBooks Online.
Oversee payroll accuracy and labor coding using WinTeam timekeeping and an outside payroll provider.
Record payroll in QuickBooks Online and reconcile payroll liabilities.
Serve as the primary point of contact for ownership on financial and administrative matters.
Manage day-to-day office administration, including correspondence, scheduling, and recordkeeping.
Respond to requests and notices from banks, insurers, and tax agencies.
Coordinate with the outside CPA firm on tax filings and year-end information.
Identify issues, investigate and resolve them, and work across departments to address problems.
Own and improve the accounting function and its processes.