Controller

Almost Family, LLC • Bend, OR

11d

About The Position

The Controller leads day-to-day accounting operations for the Intellectual and Developmental Disabilities (IDD) and In-Home Care (IHC) business units. The role oversees multi-entity accounting, payroll operations, accounts payable and receivable, and external reporting across locations. The Controller owns the accounting and payroll functions, maintains accuracy and deadline adherence, and leads the payroll manager and accounting staff through coaching, delegation, review, and approval. The position also establishes and maintains practical checklists, tracking tools, internal controls, and accountability systems to support reliable operations.

Requirements

• Bachelor’s degree in accounting or a related field.
• At least 5 years of progressive accounting experience, including at least 3 years leading a team or function; multi-entity or healthcare/home care experience is ideal.
• Experience with payroll software platforms and comprehensive knowledge of payroll compliance, including federal, state, and local wage laws, tax withholdings, and statutory garnishments.
• Proven expertise using modern accounting software or ERP systems for the full monthly close cycle, general ledger journal entries, multi-entity intercompany accounting, and bank reconciliations.
• Advanced proficiency in Microsoft Excel.
• Solid understanding of GAAP principles and accrual-based accounting.
• High attention to detail and discipline in meeting recurring weekly and monthly deadlines.
• Proven ability to lead, train, and mentor a team while driving accountability, with excellent communication skills across internal and external partners.

Nice To Haves

• Experience with home care scheduling and billing software.
• Familiarity with Oregon and California payroll requirements.
• Experience with Medicaid billing and remittance.
• CPA designation.
• Experience with a multi-entity ERP such as NetSuite.

Responsibilities

• Manage, train, and develop the payroll and accounting team, and assign ownership of recurring processes.
• Review finance and accounting workflows to ensure accuracy and timeliness.
• Identify process gaps and implement improvements.
• Serve as the main contact for external partners, including the outside CPA firm and benefit and retirement plan providers.
• Oversee bi-weekly end-to-end payroll through a third-party processor, including regular pay runs, final checks, and off-cycle payments.
• Own and execute the month-end close schedule, meeting deadlines for reconciliations and reporting.
• Prepare, calculate, and post standard and adjusting journal entries, recurring accruals, and prepayments.
• Perform balance sheet reconciliations, including cash, prepaid expenses, fixed assets, and accruals, and resolve ledger discrepancies.
• Record, classify, and allocate operational transactions across accounts, departments, and cost centers.
• Manage billing by generating invoices and applying remittances.
• Handle multi-entity general ledger activity, cost allocations, intercompany billings, and balancing reconciliations across subsidiaries.
• Prepare and deliver reports to external agencies.
• Partner with the outside CPA firm on quarterly financial reviews, tax estimates, and annual tax filings.
• Support the annual financial audit.
• Support 401(k) plan setup and ongoing administration with plan providers.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager