Controller

AACI•San Jose, CA

About The Position

The Controller manages corporate financial operations and supervises accounting staff. The role establishes and maintains accounting policies, procedures, and internal controls; oversees accounting software selection and implementation; manages the daily fiscal accounting operation; and prepares monthly, quarterly, and annual financial reports for the CFO, CEO, Board of Directors, and funders. The Controller manages accounts receivable, accounts payable, general ledger, payroll, account reconciliations, period and year-end close, capital and fixed-asset schedules, allocations, accruals, cash management, and cash-flow forecasting. The position also oversees facility-related invoicing and reconciliations, asset management, commercial insurance coverage, FTCA claims, workers’ compensation audits, grant reporting and compliance, federal indirect-rate proposals, contract review, budgeting support, program audits, annual audits, tax-return information, and other required annual filings. The Controller reports to the CFO.

Requirements

Bachelor’s degree in Business, Accounting, or Finance.
Five or more years of nonprofit accounting experience.
Fund accounting experience.
Seven to ten years of supervisory experience.
Excellent communication and written skills.
A proven track record of successfully managing multiple or competing deadlines.
Solid understanding of accounting practices, applicable standards and regulations, and GAAP.
Ability to communicate effectively with people from diverse cultural, professional, and experiential backgrounds.
Ability to establish and maintain effective working relationships as part of a multidisciplinary team.

Nice To Haves

CPA.

Responsibilities

Supervise accounting department staff, including accounts payable, payroll, and staff accountants, and ensure adequate coverage and continuity of service.
Establish and maintain accounting policies and procedures, coordinate timely updates and approvals, and support approval processes with the Board of Directors and relevant committees.
Manage accounting software selection and implementations, internal controls, and daily fiscal accounting operations.
Prepare monthly, quarterly, and annual financial reports for the CFO, CEO, Board of Directors, and funders, including cash flow, budgets, profit and loss, balance sheet, and commentary on significant changes and budget variances.
Oversee timely and accurate accounts receivable maintenance, cash receipt and deposit posting, accounts payable, expense coding, and compliance with GAAP and funder requirements.
Manage monthly, quarterly, and annual accounting close activities, including posting, reconciliation, period locking, adjustments, estimates, accruals, and timely journal entries.
Prepare capital lease payment schedules, fixed-asset depreciation schedules, and capital budget reports; ensure allocations follow policy and are properly calculated.
Manage payroll, review employee change forms and new-hire paperwork, audit timecards, and ensure appropriate controls.
Oversee subledger posting to the general ledger and review and approve general ledger reconciliations.
Oversee building tenant invoices, rent rolls, leases, mortgage payments, and escrow reconciliations; respond to tenant invoice and late-payment matters and provide reports as needed.
Create and maintain the agency asset system, safeguard assets, maintain reliable financial data, and assist with periodic physical asset counts and related procedures.
Direct treasury operations and monitor cash-flow needs; assist with cash-flow forecasting.
Manage the FTCA claims process and serve as the main contact for business and FTCA claims activities; assist with staff training on required claims materials.
Participate in insurance negotiation meetings, follow up on expense allocation to programs, coordinate workers’ compensation audits and reconciliation, and secure appropriate, cost-efficient commercial insurance coverage.
Prepare and submit the Federal Indirect Rate proposal.
Collaborate with budget and billing teams on grant reporting and deliverables; maintain records in accordance with GAAP, laws, governmental requirements, contracts, and grant terms.
Oversee timely grant drawdowns and reconciliation of awards and remaining funds, collaborate on new federal contract submissions, and ensure federal grants meet single-audit requirements.
Review and advise on the financial and accounting aspects of contracts before execution and negotiate budget modifications with funders when necessary.
Assist budget personnel with information needed to prepare agency and program budgets.
Coordinate program audits with federal, state, city, and county auditors.
Ensure timely monthly and year-end close of the financial system and agency books, including preparation for the independent audit.
Manage annual audits and filings, lead preparation and review of audit deliverables, assist independent auditors, and prepare year-end audit schedules.
Prepare state and federal tax-return information for the auditor and submit other annual filings, including cost reports, indirect cost analysis, and property and business tax filings.