Controller

Arc Human Services•Canonsburg, PA

19d•$47 - $61

About The Position

The Controller reports to the Chief Financial Officer and directs the financial activities of an agency with multiple cost centers using double-entry accrual accounting. The role manages the agency’s accounts, general ledger, budgets, month-end processing and closing, and monthly balance-sheet account analysis. It oversees financial records, payroll, billings, disbursements, tax reporting, audits, and financial reporting, and develops fiscal guidelines and policies that supplement Department of Human Services and County guidelines. The Controller advises agency personnel on accounting matters and represents the fiscal function at conferences, meetings, and seminars. The position supervises Accounting Department functions and serves as a primary backup for Accountant, Payroll Administrator, and Rep Payee Manager duties when required. It coordinates audits with independent auditors and fiscal staff, including the preparation and secure uploading of requested documentation. The role also oversees financial reconciliation and reporting for employee benefit programs, including the 401(k) plan, and coordinates the financial components of the annual ERISA retirement plan audit with Human Resources, external auditors, and plan service providers. The Controller promotes compliance with organizational policies and applicable laws and regulations, and supports accurate ERISA financial reporting, reconciliation, and internal controls. The work environment is usually quiet, and the job description states that the essential functions can be performed remotely.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
Approximately 5–7+ years of relevant experience in accounting, finance, financial controlling, or a related discipline.
Ability to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and policy and procedure manuals.
Ability to write routine reports and correspondence and speak effectively before groups of customers or employees.
Ability to work with probability, statistical inference, and algebra, and apply fractions, percentages, ratios, and proportions to practical situations.
Ability to solve practical problems with limited standardization and interpret written, oral, diagrammatic, or scheduled instructions.
Knowledge of accounting software, database software, payroll systems, spreadsheet software, and word-processing software.
Ability to meet the described physical demands, including regularly lifting or moving up to 10 pounds and occasionally lifting or moving up to 25 pounds; reasonable accommodations may be made.
Comply with applicable federal, state, and local laws and regulations, and organizational policies and procedures.

Nice To Haves

Certified Public Accountant (CPA).
Experience in non-profit human services.

Responsibilities

Manage the agency’s accounts, general ledger, and budgets.
Oversee month-end processing and closing, including monthly balance-sheet account analysis.
Control ledgers, billings, disbursements, audits, balances, statements, and reports related to payroll, supplies, equipment, and services.
Handle tax reporting requirements, including Pennsylvania sales tax payments and reports.
Prepare reports summarizing and forecasting business activity and financial position, including income, expenses, and earnings.
Develop fiscal guidelines and policies that supplement Department of Human Services and County guidelines.
Make decisions and recommendations on fiscal matters.
Advise directors, managers, supervisors, fiscal personnel, and information-systems personnel on accounting technical matters.
Supervise Accounts Receivable, Accounts Payable, Accountant, Payroll Administrator, and Rep Payee Manager functions.
Serve as primary backup for Accountant, Payroll Administrator, and Rep Payee Manager duties when required.
Represent the agency’s fiscal function at conferences, meetings, and seminars.
Interact with independent auditors and perform other audit-related work as assigned.
Coordinate audit activities with independent auditors and delegate audit tasks to fiscal staff, including verification and secure uploading of information and documentation.
Promote and adhere to applicable compliance-program requirements, organizational policies, practices, and procedures; report concerns about compliance practices.
Oversee financial reconciliation and reporting for employee benefit programs, including the 401(k) plan, and ensure accurate accounting of employer contributions, employee payroll deductions, funding transactions, and related records.
Coordinate the financial components of the annual ERISA retirement plan audit with Human Resources, external auditors, and plan service providers.
Support compliance with ERISA financial reporting, reconciliation, and internal-control requirements, including timely identification and resolution of financial discrepancies.
Carry out supervisory responsibilities, including interviewing, hiring, training, assigning and directing work, appraising performance, rewarding and disciplining employees, and addressing complaints and problems.
Perform other duties, responsibilities, and special projects as assigned by the Chief Financial Officer.