Controller
About The Position
The Controller manages the day-to-day financial operations of Portland Jewish Academy and The Mittleman Jewish Community Center, two distinct 501(c)(3) organizations. This role is responsible for maintaining the integrity of the general ledgers, overseeing billing systems (Renweb/Daxko), and supervising the consolidated Payroll/AP function. Beyond traditional accounting, the Controller provides operational management for the IT and Facilities departments, ensuring that the organization’s physical and digital infrastructure supports its mission. This position is designed as a phased transition role in alignment with the restructuring of our finance leadership. Upon hire, the Controller will focus primarily on the Day-to-Day Financial Operations (Accounting, Billing, and Financial Reporting) to ensure a mastery of our internal systems and standards. During the initial transition period, the outgoing CFO (transitioning to a Consulting role) will retain supervisory authority over the IT, Facilities, and Payroll/AP departments. As the candidate demonstrates proficiency and as the CFO’s consulting hours scale back, the Controller will assume these supervisory and high-level management duties. Commensurate with the assumption of these additional responsibilities, the organization will conduct a formal review of the position’s title and compensation to reflect the increased scope of leadership.
Requirements
- Bachelor’s degree in Accounting, Finance, or Business Administration
- 5-7 years of progressive accounting experience
- At least 2 years in a supervisory or management role
- Mastery of Quickbooks, Excel, Word.
Nice To Haves
- Masters or CPA/CMA preferred
- Experience in a non-profit, educational or community center environment preferred.
- Experience with POS software (Daxko), accounts payable (RAMP) software, billing software (Renweb) preferred.
Responsibilities
- Prepare and post Journal Entries, maintain the General Ledger, and manage the organization’s cash, investments, and assets.
- Proactively flag, investigate, and discuss unusual transactions with the CFO or relevant staff to ensure financial integrity.
- Perform daily reconciliations and provide oversight for the Daxko (MJCC POS) system.
- Serve as the primary lead for Renweb (PJA Billing and A/R) and assist departments in resolving customer account issues.
- Review, approve and release bill payments through Ramp (A/P Software).
- Engage with auditors, bankers, and insurance agents; assist the CFO in preparing for year-end audits and tax filings.
- Prepare monthly and annual financial statements including comprehensive variance analysis; distribute reports to Department Managers and act as the primary point of contact for their financial questions.
- Work closely with Department Managers to create yearly budgets and financial projections.
- Collaborate with the consulting CFO on strategic reporting issues, long-term analysis, and the creation of ad-hoc reports as requested.
- Act as the department expert for QuickBooks, Renweb, and Daxko; build and maintain sophisticated reports using both accounting software and spreadsheets.
- Manage and execute the Quarterly Endowment update.
- Manage the operations and personnel of the IT and Facilities (Maintenance) departments.
- Manage the financial aspects of grant reporting, tracking, and capital projects to ensure funds are utilized and reported correctly.
- Collaborate with PJA Administration to manage the school’s tuition support program and process MJCC Membership assistance applications.
- Stay current on industry changes within JCC and independent school management through regular professional development.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
