Controller

AACI•San Jose, CA

3d•$125,000 - $145,000•Onsite

About The Position

The Controller is responsible for managing corporate financial operations and supervising accounting department staff. The role maintains accounting procedures and policies; oversees the close of financial records and preparation of financial reports; manages accounts receivable, accounts payable, the general ledger, payroll, and assets; secures commercial insurance coverage; supports grant reporting and compliance; and manages independent audits and other annual filings. The Controller reports to the CFO. The role oversees accounting staff and daily fiscal operations, establishes internal controls and accounting policies, and manages accounting software selection and implementation. It prepares regular financial reports for leadership, the Board of Directors, and funders, including cash flow, budget, profit and loss, and balance sheet information with commentary on significant changes and budget variances. It manages accounting operations, reconciliations, period-end and year-end close, payroll, treasury and cash flow, asset management, facility-related accounting, grant compliance, contract reviews, budgeting support, program audits, annual audits, tax return information, and other required filings.

Requirements

BA/BS in Business Accounting or Finance.
Five or more years of nonprofit accounting experience.
Fund accounting experience.
Seven to ten years of supervisory experience.
Excellent communication and writing skills.
Proven ability to manage multiple or competing deadlines successfully.
Solid understanding of accounting practices, applicable standards and regulations, and GAAP.
Ability to communicate effectively with people from diverse cultural, professional, and experiential backgrounds.
Ability to establish and maintain effective working relationships as part of a multidisciplinary team.

Nice To Haves

CPA preferred.

Responsibilities

Manage accounting department staff, including accounts payable, payroll, and staff accountants; ensure adequate coverage and continuity of service.
Establish and maintain accounting policies and procedures, coordinating required updates and approvals.
Manage accounting software selection and implementation and establish and oversee internal controls.
Oversee daily fiscal accounting operations.
Prepare monthly, quarterly, and annual financial reports for the CFO, CEO, Board of Directors, and funders, including cash flow, budgets, P&L, balance sheet, and variance commentary.
Oversee timely and accurate accounts receivable records, cash receipt posting, and deposits.
Manage accounts payable and ensure expense coding complies with GAAP and funder requirements.
Manage monthly, quarterly, and annual accounting close cycles, including posting, reconciliation, period close, adjustments, estimates, and accruals.
Prepare capital lease payment schedules, fixed-asset depreciation schedules, and capital budget reports; ensure allocations are calculated and applied consistently with policies.
Manage payroll, review employee change forms and new-hire paperwork, audit timecards, and ensure payroll controls are established and performed.
Oversee subledger posting to the general ledger and review and approve general ledger account reconciliations.
Oversee building tenant invoices, rent rolls, leases, mortgage payments, and escrow accounts; respond to tenant invoice and late-payment matters and provide reports as needed.
Maintain the agency asset system, safeguard assets, maintain reliable financial data, and assist with periodic physical asset counts and related procedures.
Direct treasury operations and cash management, monitor cash flow needs, and assist with cash flow forecasting.
Manage the FTCA claims process, serve as the contact for business and FTCA claims activities, assist with staff training, and participate in insurance risk-management negotiations and expense allocation.
Coordinate workers’ compensation audits and related reconciliations.
Secure commercial insurance coverage that is cost-efficient and adequately protects company assets.
Prepare and submit the Federal Indirect Rate proposal.
Work with budget and billing teams on grant reporting and deliverables; maintain records in accordance with GAAP, laws, contracts, and grant requirements.
Oversee timely grant drawdowns and reconciliation of awards and remaining funds, support new federal contract submissions, and ensure federal grants meet single audit requirements.
Review and advise on the financial and accounting aspects of contracts before execution and negotiate budget modifications with funders when needed.
Provide budget personnel with timely information for agency and program budgets.
Coordinate program audits with federal, state, city, and county auditors.
Lead timely monthly and year-end financial close, ensuring journal entries and close processes are completed on schedule and books are ready for independent audit.
Manage annual audit and filing requirements, prepare and review audit deliverables and schedules, and assist independent auditors.
Prepare state and federal tax return information for the auditor and submit other annual filings, including cost reports, indirect cost analysis, and property and business tax filings.