Controller

Regional Center of the East Bay • San Leandro, CA

10d • $112,910 - $166,820 • Onsite

About The Position

The Controller is a hands-on accounting manager who, under the general direction of the Director, Finance and Administration, performs and supervises accounting, financial reporting, banking, cash management, fiscal compliance, and audit activities. The role directly handles complex accounting functions, including general ledger maintenance and reconciliation, cash management, state reimbursement claims, financial reporting, and regulatory filings, while supervising assigned accounting and fiscal staff.

The Controller ensures financial transactions and reports are accurate, complete, and timely; maintains effective internal controls; coordinates independent and governmental audits; and supports compliance with applicable accounting standards, state requirements, and organizational policies. The position exercises independent judgment to resolve accounting discrepancies, set work priorities, and provide technical guidance and supervision.

The Regional Center of the East Bay is a community-based nonprofit corporation under contract with the California Department of Developmental Services. It provides intake, assessment, diagnosis, and coordination of community-based services for children and adults with developmental disabilities in Alameda and Contra Costa counties.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field with substantial accounting coursework.
• Five years of progressively responsible professional accounting experience, including general ledger accounting, reconciliations, financial reporting, and audit preparation.
• Two years of experience supervising or leading accounting staff.
• Ability to prepare comprehensive financial reports and perform complex financial analysis.
• Knowledge of Generally Accepted Accounting Principles (GAAP), practices, and procedures.
• Experience using computerized programs, including the MS Office Suite, with strong proficiency in MS Excel.
• Excellent oral and written communication skills.
• Ability to work independently and as part of a team.
• Cultural awareness and sensitivity, and ability to work effectively with culturally diverse populations.

Nice To Haves

• Experience with nonprofit or governmental accounting and publicly funded programs.

Responsibilities

• Perform and oversee general ledger activities, maintain the chart of accounts, review trial balances, and prepare financial reports.
• Prepare, maintain, and review general ledger reconciliation workbooks; investigate discrepancies and complete reconciliations on time.
• Review accounting transactions and supporting documents for accuracy, proper classification, and compliance with procedures.
• Supervise fixed asset records, schedules, and reconciliations; assist staff with complex transactions and accounting corrections; provide operational coverage as needed.
• Execute authorized wire and inter-account cash transfers; maintain the bank book; monitor cash balances; and prepare cash flow analyses.
• Prepare Treasury Bill investments, maintain investment records, determine annual line-of-credit requirements, coordinate banking arrangements, and process related fees.
• Maintain authorized bank signature cards and safeguard check stock; provide backup for Positive Pay transmissions and other banking activities; resolve banking discrepancies with financial institutions.
• Prepare and submit monthly state reimbursement claims; prepare estimated claims; maintain state claims receivable; and reconcile outstanding balances.
• Investigate state reimbursement and financial reporting discrepancies; prepare and review monthly PEP and PosOps Sum reports.
• Prepare, coordinate, and submit annual and periodic financial reports, administrative surveys, and regulatory filings, maintaining supporting schedules and documentation.
• Coordinate and participate in independent and Department of Developmental Services audits; prepare schedules, reconciliations, and supporting documentation; coordinate audit selections, requests, meetings, and staff participation.
• Review draft audited financial statements and coordinate corrections or adjustments and distribution of finalized statements.
• Prepare worksheets and schedules for the annual Form 990; assist with audit findings and corrective actions.
• Supervise two Fiscal Monitors and oversee fiscal monitoring activities, review audit indicator reports, provide technical guidance, and coordinate follow-up and corrective actions.
• Ensure fiscal monitoring documentation and reports are accurate and timely.
• Perform and oversee monthly Client Trust accounting, including month-end processing, bank transfers, and reconciliations; resolve discrepancies and process quarterly interest allocations.
• Review Client Trust pseudo-account activity and records; provide backup support for Helping Hand restricted fund accounting.
• Directly supervise the Staff Accountant, Senior Accountant, two Fiscal Monitors, and two File Clerks; assign, prioritize, coordinate, and review their work.
• Provide hands-on assistance, training, and technical guidance; review and approve timesheets, leave requests, and work schedules; conduct performance evaluations and provide feedback and professional development.
• Participate in recruitment, onboarding, and employee performance management as assigned.
• Maintain and update the Controller procedures manual, accounting narratives, and audit documentation; develop procedures and internal controls that support accuracy, efficiency, accountability, and segregation of duties.
• Identify weaknesses in accounting processes and recommend corrective measures; ensure records and documentation are maintained and accessible; train staff on procedures, controls, and reporting changes.
• Reconcile address information for SSP payments and distribute it to case management staff for review; conduct quarterly vendor training.
• Collaborate with other departments to resolve financial processing issues and improve workflows; assist the Director of Finance with financial analyses, reporting, operational improvements, and special assignments.
• Perform other related duties as required.

Benefits

• Three weeks of paid vacation and 12 sick days.
• 14 paid holidays and three floating holidays.
• Multiple medical plan options, including Kaiser coverage at 100% employer-paid for the employee.
• Dental and vision plans.
• CalPERS retirement pension.
• Student Loan Forgiveness, including eligibility to apply for the federal Public Service Loan Forgiveness program after 120 qualifying payments, subject to program requirements.
• Flexible schedule, if applicable.
• Work-at-home schedules, if applicable.
• Employee Assistance Program, including mental health care.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager