Controller

Reeves County Emergency Services District Nos 1& 2•Pecos, TX

10h•$90,000 - $117,430•Onsite

About The Position

The Controller manages and oversees the day-to-day accounting operations of Reeves County Emergency Services District Nos. 1 & 2 under the direction of the Chief Financial Officer (CFO). As the Districts’ senior accounting professional, the Controller maintains the accuracy, completeness, and integrity of their accounting records, financial reporting processes, reconciliations, internal controls, and audit support activities. The position is responsible for general ledger management, reconciliations, monthly and year-end close, financial statement preparation, payroll accounting reconciliation, accounts payable and receivable oversight, audit preparation, capital asset accounting, and accounting system administration. Payroll processing remains with Human Resources; the Controller reconciles payroll activity to the accounting system and verifies payroll-related accounts, liabilities, allocations, and entries. The Controller directly supervises the AP/AR Administrative Specialist and coordinates with the HR Manager and Payroll Specialist on payroll accounting matters. The role supports the CFO by taking responsibility for daily accounting and reconciliation functions, enabling the CFO to focus on executive financial leadership, strategic planning, budget development, capital planning, investments, debt management, Board reporting, and long-range financial sustainability. The position requires a bachelor’s degree in accounting, finance, business administration with an accounting concentration, or a closely related field, and at least seven years of progressively responsible professional accounting experience. The employee must establish and maintain a primary residence in Reeves County, Texas. The work is performed primarily in a professional office environment and may involve occasional evening Board meetings, workshops, or other District activities. Travel is required at less than 5%.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration with a concentration in accounting, or a closely related field.
At least seven years of progressively responsible professional accounting experience, including general ledger accounting, reconciliations, financial reporting, and audit preparation.
Ability to establish and maintain a primary residence within Reeves County, Texas, as a condition of employment.
Thorough knowledge of GAAP, governmental fund accounting, and GASB requirements.
Advanced knowledge of general ledger accounting, reconciliations, month-end and year-end close, payroll accounting, financial reporting, audit workpapers, and internal controls.
Advanced proficiency in Microsoft Excel, including complex formulas, pivot tables, data analysis, reconciliation tools, and financial schedules.
Experience with ERP systems, payroll systems, electronic approvals, document management, and automated accounts payable workflows.
Ability to analyze complex financial information, identify discrepancies, document conclusions, and implement corrective action.
Ability to manage accounting for two separate governmental entities while maintaining accurate entity-level records and appropriate cost allocations.
Ability to read and interpret accounting standards, professional publications, governmental regulations, contracts, grant requirements, policies, procedures, and financial reports.
Ability to prepare clear reports, correspondence, procedures, workpapers, and financial analyses and communicate financial information effectively to varied audiences.
Advanced ability to perform accounting calculations, reconciliations, forecasting, allocation and variance analyses, trend analyses, and statistical reporting.
Ability to identify accounting discrepancies, evaluate alternatives, interpret standards and policies, recommend solutions, and implement corrective action.
Ability to exercise sound independent judgment within established policies, controls, and delegated authority.
Demonstrated professionalism, integrity, accountability, discretion, initiative, attention to detail, and commitment to public stewardship.
Effective supervision, customer service, organization, communication, and problem-solving skills; ability to maintain productive working relationships.

Nice To Haves

At least three years of supervisory or lead accounting experience.
Governmental, public-sector, fund accounting, or special purpose district experience.
Experience with payroll accounting and reconciliation, annual audits, budgeting, internal controls, capital assets, grants, and multi-entity accounting.
Experience with emergency services districts, local governments, fire/EMS operations, healthcare billing, or ambulance revenue cycles.
CPA, CGFO, CPFO, or similar professional credential.
Experience with Tyler Technologies ERP Pro and ADP Workforce Now.

Responsibilities

Oversee daily accounting operations for RCESD1 and RCESD2 while maintaining separate and accurate records for each entity.
Maintain the general ledger and ensure transactions are accurately and timely recorded in appropriate funds, divisions, accounts, and periods.
Lead monthly, quarterly, and fiscal year-end close, including journal entries, accruals, reclassifications, and closing schedules.
Perform, review, and document balance sheet and general ledger reconciliations, including bank accounts, investments, receivables, payables, payroll liabilities, accrued expenses, prepaid items, inter-entity accounts, and debt accounts.
Prepare monthly bank reconciliations and investigate and resolve reconciling items.
Reconcile investment statements, earnings, and related general ledger activity for both Districts.
Prepare monthly financial statements, trial balances, balance sheets, revenue and expenditure reports, budget-to-actual reports, and supporting schedules for CFO review.
Analyze financial activity, identify unusual transactions, variances, and control concerns, and recommend corrective actions for management review.
Review and approve accounting transactions and supporting documentation prepared by accounting support staff within delegated authority and internal controls.
Reconcile each payroll processed by the Payroll Specialist to the accounting system and applicable bank activity.
Reconcile payroll reports from ADP Workforce Now or the Districts’ payroll system to Tyler Technologies ERP Pro or the Districts’ accounting system.
Verify payroll expenses and allocations between the Districts and among applicable funds, departments, programs, and cost centers.
Reconcile payroll expenses, taxes, retirement contributions, insurance deductions, benefit withholdings, garnishments, leave liabilities, accrued payroll, compensated absences, and other payroll-related accounts.
Prepare or review payroll journal entries, accruals, benefit entries, liability adjustments, and year-end payroll accounting entries.
Investigate payroll accounting discrepancies with the HR Manager and Payroll Specialist while preserving separation of duties; provide payroll accounting schedules and reconciliations for reporting, audits, budgets, and management review.
Oversee accounts payable processing, vendor maintenance, invoice coding and approvals, payment batches, ACH payments, checks, electronic disbursements, purchasing card activity, and vendor statement reconciliation.
Oversee accounts receivable recording, deposits, ambulance billing reconciliations, collections, fire service cost recovery, grant receivables, reimbursements, and other District revenue sources.
Review vendor and customer account activity for accuracy, completeness, timeliness, and compliance with policies and internal controls.
Ensure appropriate segregation of duties among transaction initiation, approval, payment processing, asset custody, recording, and reconciliation.
Assist the CFO with operating and capital budgets, budget amendments, revenue projections, expenditure forecasts, personnel cost estimates, and long-range financial planning.
Monitor revenues and expenditures against approved budgets and prepare variance explanations and analyses.
Coordinate annual financial audit preparation and serve as the primary accounting liaison to external auditors under the CFO’s direction.
Prepare audit workpapers, confirmations, lead schedules, reconciliations, roll-forwards, supporting documentation, and responses to auditor requests; assist with audit recommendations and corrective actions.
Maintain capital asset and construction-in-progress records, including additions, disposals, transfers, depreciation, project closeout, and general ledger reconciliation.
Reconcile capital project expenditures, debt proceeds and service activity, grants, and restricted or assigned funds.
Ensure records and reports comply with GAAP, GASB standards, District policies, grant requirements, records retention requirements, and applicable regulations.
Develop and maintain accounting procedures, desk manuals, close checklists, reconciliation standards, and internal control processes.
Research technical accounting matters and recommend accounting treatment to the CFO.
Identify and implement opportunities for automation, system integration, workflow improvement, stronger controls, and more timely reporting.
Assist with implementation, maintenance, testing, and optimization of Tyler Technologies ERP Pro, ADP Workforce Now, accounts payable automation, document management, and related financial systems.
Prepare special financial analyses, reports, and projects requested by the CFO, Emergency Services Chief, or Boards of Commissioners.
Attend Board meetings, workshops, conferences, and training programs as assigned; maintain confidentiality of sensitive financial, employee, payroll, vendor, and patient billing information.
Directly supervise the AP/AR Administrative Specialist, setting priorities, deadlines, documentation standards, and quality expectations; assign, review, and evaluate work.
Provide training, coaching, technical guidance, performance feedback, and employee development recommendations; assist the CFO with hiring, evaluations, corrective action, workflow design, and succession planning.
Coordinate with the HR Manager and Payroll Specialist on payroll accounting and reconciliation, without supervising Human Resources staff.