Controller's Clerk

City of Pittsburgh•Pittsburgh, PA

3d•Onsite

About The Position

This role involves performing responsible clerical duties that require independent analysis, sound judgment, and a thorough understanding of department programs, policies, procedures, and regulations.

Requirements

Applicants must be or become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.
At least two (2) years of experience in clerical or administrative roles, with responsibilities in customer service, document management, or office operations.
High school education or general equivalency.

Responsibilities

Directs visitors, handles mail, phone calls, and navigates additional requests.
Classifies, indexes, files, and distributes forms, contracts, correspondence, and payments.
Retrieves and routes files as needed, ensuring records are accurately maintained and updated, whether manually or in automated systems.
Operates various office machines, including computers, copiers, and scanners.
Drafts routine correspondence and memos, performs data entry and retrieval.
Sorts departmental invoice packets by proper bank codes and funds to prepare for the auditing process.
Cross-checks departmental invoices with vendor invoices to ensure they match, verifying the accuracy and legitimacy of the vendor invoices.
Confirms that all necessary documentation is included in packets for council review and that departmental invoices have the required inspector's signature.
Verifies that Purchase Order (PO) numbers have been received in the Financial Management System.
Enters data from invoices into the Financial Management Systems.
Attends bid openings to provide administrative support, ensuring all documentation and procedures are followed and records/maintains accurate records of bid submissions and outcomes.
Performs other related tasks and duties as assigned or required.