Account Clerk III - Controller's Office

County of Chester • 313 W Market Street - West Chester, PA

2d • Onsite

About The Position

The Account Clerk III performs accounting functions requiring in-depth knowledge of the county’s financial systems. This position will work under minimal supervision and is responsible for providing a department, agency or bureau with advanced level fiscal support so that county programs may be effectively and efficiently provided. This position is part of the Accounts Payable team for the County. The position provides County departments fiscal support to ensure that County obligations are paid timely and accurately. The position currently confirms the vendor tax identification information on the IRS website for new vendors. A criminal background check is required.

Requirements

• High School Diploma or General Education Degree (GED).
• Six months to one year of job-related experience and/or training.
• Ability to coordinate and direct work assignments.
• Intermediate skill to use a personal computer and various software packages.
• Strong interpersonal skills.
• Strong mathematical and accounting skills.
• Accurate and detail oriented.
• Ability to use standard office machines (fax, copier, calculator, etc.).
• Integrity and honesty.
• Ability to maintain confidentiality and handle confidential information.
• Ability to maintain a positive public image for the department and county.
• Intermediate Word skills
• Intermediate Excel skills
• Intermediate Access skills
• Basic PowerPoint skills
• PeopleSoft Financial skills or the ability to learn PeopleSoft
• Basic OutLook skills (Email and Calendar)
• Basic Internet skills (research purposes)
• Basic knowledge and skill with various accounting software

Nice To Haves

• Associate’s degree from an accredited college or university in Accounting or related field.
• Minimum of three years of experience and/or training with bookkeeping and accounting.
• Intermediate to advanced level accounting/bookkeeping skills.
• Previous work experience in government finance.
• Minimum of two years of general office experience (typing, clerical, filing, copying, etc.).
• Ability to work with minimal supervision.
• Excellent customer service skills.
• Strong organization skills.
• Ability to multi-task.
• Ability to work as part of a team.
• General knowledge of County of Chester policies and procedures.

Responsibilities

• Pre-audit invoices and vouchers ensuring compliance with approved county policies and procedures and in compliance with County Code and contracts, if applicable.
• Confirmation of new vendor tax identification numbers on IRS website. This is to prevent inaccurate information provided to the IRS during Form 1099 preparation.
• Annual preparation of County issued Form 1099s for reporting to the IRS and PA.
• Communication with County department to resolve issues with invoices and vouchers.
• Scanning and linking of IRS W-9 forms received for new and existing County vendors.
• Scanning and linking of all County contracts within Perceptive Content into PSFIN.
• Obtain financial data for use in maintaining accounting records.
• Audit invoices against purchase orders and research discrepancies.
• Enter data into the PeopleSoft financial system according to company procedures.
• Serve as liaison to other departments.
• Perform other duties, tasks and special projects, as required.

Benefits

• Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED