Controller/Grants Accountant

Indian Hills Community College•Ottumwa Main Campus, IA

About The Position

The Controller/Grants Accountant is responsible for accounting, budgeting, reporting, and analysis across Indian Hills Community College operations, including financial and student accounting, grants and contracts, auxiliary services, agency and plant fund operations, and the Indian Hills Community College Foundation. The position supervises accounting staff and work assignments, conducts staff evaluations, and manages compliance and internal controls for business office processes. In the absence of the CFO, the Controller is responsible for college business operations and financial services. The role assists the CFO with budget development, financial reporting, capital planning, grant compliance, and college accounting systems. It also oversees college risk management and insurance activities, Foundation accounting and reporting, bookstore financial controls, and support for college contracts and agreements. The position serves on college-wide committees, maintains knowledge of applicable financial and regulatory requirements, and pursues continuous improvement in processes and systems.

Requirements

Undergraduate degree in accounting.
At least seven years of current work experience in accounting, auditing, and/or finance.
At least three years of supervisory experience.
Ability to manage and analyze accounting functions, develop, improve, and document processes, and work with staff and budget managers.
Strong working knowledge of Microsoft Office.
Strong verbal and written communication skills and organizational abilities.

Nice To Haves

Experience with enterprise information systems used in financial and accounting applications, such as Ellucian (formerly Datatel).

Responsibilities

Assist the CFO with preparation of the annual certified published budget estimate summary and its distribution and submission to relevant agencies.
Prepare working budgets, supporting revenue and expense schedules, and fund balance forecasts; coordinate annual budget input from departments and budget managers.
Assist with monthly financial reporting to the College President, Board of Trustees, and other stakeholders, and help develop and maintain a Capital Improvement Plan.
Monitor plant fund expenditures in consultation with the CFO and Director of Facilities.
Advise, review, and/or approve expenditures; monitor grant agreement compliance; and coordinate grants budgeting with project directors and budget managers.
Support annual budgeting and ongoing monitoring for student activities and athletics; implement financial communications software; help departments understand budget controls and system reports; coordinate budget transfers; and prepare budget reports for committees.
Oversee accounting, budget compliance, and financial reporting for college grants; periodically monitor grant financial and performance compliance with college personnel.
Oversee written grants management policies and procedures and regulatory updates; document and determine indirect match and leverage; and prepare, understand, and communicate the Federal Indirect Cost Rate.
Handle grant audit and monitoring requests and related financial documentation requirements.
Assist with implementation and operation of integrated college software systems and modules, and help personnel and budget directors use enterprise software for accounting and college operations.
Represent the Colleague Financial Module in the college's CORE management group.
Prepare financial reports and presentations for management, coordinate responsibilities, and prepare year-end reports for the Department of Education as directed by the CFO.
Maintain compliance with state and federal regulations, including tax reporting; assist auditors; and review, respond to, reconcile, and understand the annual audit report.
Serve as the college's alternate board member for IMPACC and maintain an understanding of the self-insurance pool and college insurance coverage.
Coordinate specifications for annual insurance renewals, including aviation, builders risk, and athletics; coordinate accident and insurance reports and claims; and oversee certificates of insurance.
Communicate risk management recommendations to staff, assist the CFO with the Operating Equipment Maintenance Insurance Program, and oversee short-term college facility rentals.
Supervise and evaluate administrative accounting positions.
Maintain knowledge of Iowa Department of Education financial reporting standards, community college funding distribution, applicable Iowa Code, and relevant professional regulatory pronouncements.
Complete annual professional development, seek process improvements, and participate in change initiatives and full utilization of college software systems.
Manage Foundation accounting, financial reports, and coordination of the annual audit; serve on the Foundation Investment Committee; and coordinate financial procedures and cash flow between the Foundation and college.
Serve on college-wide committees as appointed, including Academic Standards, HLC accreditation, and Management Council.
Evaluate policies, procedures, and operations at the Ottumwa and Centerville bookstores to support efficiency, internal controls, and integration of point-of-sale data into college accounting.
Assist the CFO with preparation, negotiation, insurance requirements, and documentation for college contracts and agreements.
Maintain regular and consistent attendance and perform other duties as assigned.