Contracts & Vendor Compliance Coordinator

T. Baker Smith • Houma, LA

3d • Onsite

About The Position

At T. Baker Smith, we know successful projects begin long before construction starts. We're looking for a detail-oriented Contracts & Vendor Compliance Coordinator to help ensure our contracts, vendors, and subcontractors meet the highest standards for compliance, documentation, and risk management. In this role, you'll collaborate with project managers, procurement, accounting, legal, and external partners to manage contract administration, vendor onboarding, insurance compliance, and regulatory requirements. If you're organized, proactive, and enjoy creating processes that keep projects running smoothly, we'd love to hear from you.

Requirements

• Associate's or Bachelor's degree in Business Administration, Legal Studies, Risk Management, or a related field (or equivalent experience).
• Two or more years of experience in contract administration, vendor management, insurance compliance, procurement, or a similar role.
• Excellent organizational skills with exceptional attention to detail.
• Ability to prioritize multiple projects and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.

Nice To Haves

• Working knowledge of Certificates of Insurance (COIs) and basic contract terminology preferred.
• Experience with contract or vendor management software is a plus.

Responsibilities

• Manage Contracts: Review contracts, subcontracts, and agreements for completeness and compliance. Coordinate contract routing, execution, and document management. Track contract renewals, key dates, and important deadlines. Identify insurance, liability, indemnity, and other risk-related provisions for internal review.
• Support Vendor Compliance: Coordinate vendor and subcontractor onboarding and prequalification. Maintain vendor records and ensure required documentation remains current. Review vendor submissions for compliance with company and project requirements. Partner with project teams to ensure vendors are approved before project work begins.
• Manage Insurance Documentation: Review Certificates of Insurance (COIs) to verify contract compliance. Track policy expirations and request updated documentation as needed. Communicate with vendors to resolve insurance deficiencies. Maintain organized insurance records for audits and project documentation.
• Promote Compliance & Reduce Risk: Help ensure vendors meet contractual, insurance, and regulatory requirements. Maintain accurate records to support internal and external audits. Assist in improving compliance processes and tracking systems.
• Collaborate Across Teams: Serve as the primary point of contact for vendors regarding compliance requirements. Work closely with project managers, procurement, accounting, and legal teams. Provide guidance to vendors on documentation and submission requirements.

Benefits

• Your work will directly support project success by helping protect the company, our clients, and our business partners through strong contract and compliance management.
• Opportunity where your organization, communication, and problem-solving skills make a meaningful impact.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree