Contracts Supervisor

County of Santa Barbara•Santa Barbara, CA

2d•Hybrid

About The Position

The Behavioral Wellness Department of the County of Santa Barbara is accepting applications to fill in one Contracts Supervisor in Santa Barbara, CA. The County classification title is Procurement & Contracts Management Professional Senior. Step into a leadership role where contracts drive impact. The Contract Supervisor leads daily operations of the contract team, overseeing development and negotiations to ensure full compliance with Department of Health Care Services (DHCS) Integrated Agreement, CalAIM, Behavioral Health Services Act (BHSA), and other state and federal requirements. This position supervises contract analysts, strengthens cross-functional collaboration, manages a portfolio of contracts, and ensures every agreement supports Behavioral Wellness’s vision and values. This is a hybrid position with three in-office days in Santa Barbara.

Requirements

Six or more years of experience in government contracting and procurement
Superior writing, editing, research, spelling, and grammar skills
Experience supervising in-person, remote and hybrid staff directly
Experience hiring and onboarding contract staff, including developing training materials, providing hands-on training, conducting performance evaluations, and delivering ongoing coaching
Excellent leadership and team-building skills
Experience with negotiations and conflict resolution
Expert-level proficiency in Microsoft Office, as well as experience with Contract Management Systems, Smartsheet, and other related software
Strong experience collaborating with multiple stakeholders and successfully guiding projects and contract execution through completion
Knowledge of state and federal policies related to Specialty Mental Health and Alcohol and Drug Programs
Equivalent of a bachelor’s degree from an accredited four-year college or university in Business Law, Business or Public Administration, Political Science, Communication, Economics or a related field
Four (4) years of progressively responsible experience involving planning, research, analysis, writing, and evaluation in contract management and administration.
Principles and practices of leadership, motivation, team building and conflict resolution.
Standard and accepted methods of writing requests for proposals, and negotiating contracts.
Principles and practices of public administration and principles of organization, management, and staffing.
Pertinent local, state, and federal laws, guidelines, regulations, and statutes.
Principles and practices of public finance, budgeting, and fiscal control.
Principles and practices of public human resources.
Principles and techniques to plan, develop and coordinate comprehensive local government public relations, communications, and media relations programs.
Standard research techniques, including the use of surveys and questionnaires.
Principles and techniques of administrative analysis, including workload measurement, workflow and layout, work simplification and systems and procedure analysis.
Principles and practices of local government, including county administration, organization, programs, and functions.
Modern office procedures, methods, and computer equipment.
Computer software, including word processing, spreadsheet, presentation, and database applications.
English usage, spelling, punctuation, and grammar.
Read, analyze, evaluate, and summarize written materials and statistical data including reports, financial reports, and budgets.
Compose, coordinate, and edit a variety of educational, informational, and promotional materials for dissemination and use by the County, other agencies, news media, and the general public.
Apply the principles and practices of motivation, team building and conflict resolution.
Obtain information through interview process; successfully accomplish multiple assignments; deal firmly and courteously with the public.
Determine effective method of research; compile data and present it in a form most likely to enhance understanding.
Prepare reports, statistical data, forms, questionnaires, and surveys.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Interpret and apply pertinent local, state, and federal laws and regulations.
Analyze situations quickly and objectively, apply appropriate elements of decision making and determine the proper course of action.
Effectively deal with high levels of ambiguity and possess the ability to navigate through the ambiguity.
Exercise initiative, sound independent judgment, tact, sensitivity, and discretion and maintain confidentiality within established guidelines.
Collaborate with various community groups in a tactful and effective manner.
Communicate clearly and concisely, both orally and in writing.
Make effective presentations to the community and the media.
Understand, interpret, explain, and apply complex rules and procedures.
Analyze systems and administrative and management practices and identify opportunities for improvement.
Establish and maintain effective working relationships with a diverse range of individuals, including but not limited to coworkers, subordinate staff, supervisors, other managers, professional agencies, and the general public.

Nice To Haves

Graduate degree or higher in a related field preferred

Responsibilities

Assists and supports the Contracts branch in creating process improvement operational strategies, identifying and resolving operations issues, improving efficiencies, and monitoring corrective actions.
Directs, assigns, and manages the work of Contract Analysts, Administrative Office Professionals and extra help in drafting contracts, board letters, and purchase orders; manages workflow, establishes expectations, deadlines, and priorities, and monitors outcomes.
Directs and manages the work of Contract Analysts, Administrative Office Professionals and extra help in preparing requests for proposals, leading bidder and evaluation committee meetings, reviews bids; manages workflow, establishes expectations and priorities and monitors outcomes.
Will provide direct supervision over professional, technical, and clerical staff including assigning, directing, training, and evaluating subordinates.
Maintains a portfolio of complex contract assignments (contracts, purchase orders, requests for proposals, memorandum of understanding), drafts supporting and required materials, negotiates contracts, and meets expectations and outcomes.
Oversees, coordinates, and participates in special projects and programs and serves as the contract subject matter expert; provides leadership and direction to interdepartmental team members; prepares reports, correspondence, and memoranda, and makes presentations that include recommended action to various levels of leadership in the organization.
Builds and maintains positive working relationships with co-workers within the contracts branch and department-wide, with other County department employees, and external contractors using principles of good customer service.
Maintains and updates expertise in designated specialty areas; monitors current events and changes to laws, standards, rules, and regulations; updates existing and prepares new templates, analyses, and recommendations.
Prepares and presents responses to questions, issues or concerns related to contracts, requests for proposals, assigned projects, and programs.
Represents the County to contractors and to other agencies in a positive, professional, and productive manner.
Oversees, coordinates, and participates in research and analysis on a variety of topics related to designated areas of responsibility; performs extensive review of related issues through interviews, correspondence, readings and other research methods; prepares highly detailed, comprehensive reports relating findings to the specific needs of contracts; may provide recommendations to department executives.
Performs other related duties as required.