Contracts Specialist

Perkins&Will•Seattle, WA

7d•Hybrid

About The Position

Perkins&Will is seeking a Contracts Specialist to join their team. This role contributes to the success of the office by adhering to firm and project goals. The specialist will be responsible for drafting, reviewing, and assisting with the negotiation of consultant contracts and related modifications, as well as facilitating their execution. They will identify potential contract risks and escalate them to Legal, and audit/update executed contract copies in various systems. The role also involves assisting Project Managers with understanding the contract process and resources, communicating with clients and consultants, tracking insurance compliance, querying the project planning system, and managing the contracts database. Additionally, the Contracts Specialist will assist in creating consultant agreements and owner/architect agreements using AIA software.

Requirements

Methodical and organized approach
Shows initiative and ability to work well independently and with others
Exhibits strong organization, attention to detail, and time management skills
Able to pivot and have a “hands on” working style
Able to work and interact with departments through the organization
Background in architecture, engineering, construction management, law, or business administration
10+ years relevant experience
Deltek Vantagepoint
Advanced proficiency using Microsoft programs: Excel, Word, PowerPoint, etc.
Tech savvy maintaining contracts database/status log and AIA contract software

Responsibilities

Contributes to the overall success of the office by adhering to firm and project goals.
Draft, review, and assist with the negotiation of consultant contracts and related modifications.
Facilitates execution of consultant contracts.
Identify potential contract risks/issues and escalate to Legal for resolution.
Audits and updates executed contract copies in required locations (internal project folders, marketing system, and Deltek Vision).
Assists Project Managers in understanding the Perkins&Will contract process and locations of templates, policies and other resources.
Sends correspondence/communicates with clients, consultants & GC (confirming contract status, emailing comments, answering questions, etc.).
Tracks insurance compliance for active consultant contracts and requesting updated certificates as needed.
Query project planning system to find new projects for tracking.
Manages and maintains contracts database/status log.
Reports contract status to project managers regularly.
Assists PM/Principals in creating consultant agreements and/or Owner/Architect agreements using AIA software.