Contracts Manager Legal
About The Position
Document Storage Systems, Inc. (DSS) is seeking a highly organized, detail-oriented Contract Manager to work with its Legal Affairs and Compliance Department. The role tracks, updates, and maintains contracts to support accuracy, timeliness, and regulatory compliance across the organization. It offers potential for long-term career growth. The position manages the contract lifecycle, from creation and execution through management, renewal, and termination. It reviews, edits, and prepares a range of agreements, supports contract templates and workflows, monitors contract performance, and serves as an internal point of contact for contract information and basic questions. The role works cross-functionally with legal, information technology, compliance, finance, and other stakeholders, and may also support compliance, risk management, and other department administration. The position is based in North Palm Beach, Florida, and is listed as full-time with a day shift and negligible travel. Candidates must be U.S. citizens or permanent residents, pass a federal background check, and be determined suitable for federal employment. Employees are subject to security and privacy requirements under HIPAA, FedRAMP, and NIST 800-53, including required FedRAMP training and, for certain high-risk roles or access levels, additional training.
Requirements
- At least 2 years of contracts management, paralegal, or comparable experience in a law firm, legal department, or similar environment, such as a Contracts Administrator role.
- Experience reviewing, drafting, and negotiating a broad range of commercial contracts.
- Proficiency with Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint, or willingness and drive to train or retrain.
- High proficiency with Adobe Acrobat Pro.
- High proficiency with DocuSign or similar electronic-signing software.
- Willingness to learn and adaptability to changing priorities.
- Excellent communication skills.
- Solid understanding of databases.
- Highly organized, detail-oriented, and analytical.
- Independent, self-motivated, proactive, and results-oriented, with the ability to identify priorities and direct one's own work.
- Ability to work well with internal and external clients.
- Bachelor’s degree.
- Must be a U.S. citizen or permanent resident.
- Must pass a federal background check and be determined suitable for federal employment.
Nice To Haves
- Experience with contract lifecycle management systems.
- Experience identifying and implementing contracting process-improvement initiatives.
- Juris Doctor (JD) degree or active license to practice law; candidates with a legal background receive strong preference and consideration.
- Paralegal certificate from an ABA-accredited program.
- Any applicable, job-relevant certifications.
- Additional applicable experience in a similar role.
Responsibilities
- Review, edit, and prepare agreements such as NDAs, Professional Services Agreements, MSAs, Consulting Agreements, License Agreements, and Amendments in accordance with company standards.
- Assist in developing and refining contract templates, clauses, and processes to improve efficiency and mitigate risk.
- Manage the contract lifecycle, including contract creation, execution, management, renewal, and termination.
- Manage requests through workflows, follow up with submitters as needed, and ensure request details are correctly captured and addressed.
- Collaborate with internal stakeholders to align contract terms with business objectives.
- Maintain accurate records of contracts and related documentation.
- Monitor contract performance for adherence to terms and conditions.
- Facilitate communication between parties involved in contract agreements.
- Work cross-functionally with departments including legal, information technology, compliance, and finance to ensure contracts comply with company policies and legal requirements.
- Act as the internal point of contact for contract information and answer basic contract questions.
- Participate in gap assessments, compliance reviews, and other support engagements as needed.
- Participate in weekly department meetings and daily briefings.
- Prepare letters, forms, and correspondence, and maintain corporate registrations in various states.
- Develop and improve workflows to track and simplify contract transactions from beginning to end.
- Assist the Compliance and Risk Management Department.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
