Contracts Manager

Universal Engineering Sciences•Gainesville, FL

3d•Onsite

About The Position

The Contracts Manager plays a pivotal role in the successful delivery of complex engineering and construction projects. Working alongside executive leadership, project managers, finance, legal, procurement, and operations teams, this role provides strategic guidance on commercial and contractual matters, identifies and mitigates risk, and ensures agreements align with business objectives and industry best practices. The position supports sound commercial decisions, productive client and partner relationships, and successful project execution. The role primarily operates in a professional office environment and involves extended desk and computer work, frequent communication with internal and external stakeholders, and occasional standing, walking, bending, and lifting office materials up to 15 pounds. Regular travel is not required; occasional travel of up to 10% may be needed for off-site meetings, training, or company events.

Requirements

Bachelor’s degree in Business, Law, Contract Management, or a related field.
At least 5 years of experience in contract management or administration, preferably in engineering, environmental, construction, or professional services industries.
Strong knowledge of contract law, risk management principles, and regulatory compliance.
Excellent negotiation, analytical, and communication skills.
Ability to manage multiple priorities and collaborate across departments.
Proficiency in Microsoft Office Suite.
Strong attention to detail and organizational skills, with the ability to meet deadlines in a fast-paced environment.

Nice To Haves

Experience with contract management software or ERP systems.

Responsibilities

Review, draft, and negotiate professional service agreements, subcontracts, NDAs, purchase orders, amendments, and other contracts.
Ensure contracts comply with internal policies, insurance requirements, regulatory guidelines, and industry best practices.
Collaborate with project managers, business development, and legal counsel to identify and mitigate contractual risks.
Maintain a centralized contracts database or tracking system for key terms, renewals, deliverables, and compliance obligations.
Interpret contract language and advise internal stakeholders on terms, obligations, and potential impacts.
Support pre-award and post-award activities, including proposal review, bid coordination, and contract closeout.
Assist in developing and improving contract templates, processes, and workflows.
Coordinate with finance and operations on billing terms, project setup, and revenue recognition alignment.
Train and support staff on contract policies and procedures.
Stay current on laws, regulations, and industry trends affecting contracting practices.
Support accounting with contract-related billing and payment documentation, including lien waivers and project close-outs.
Liaise with insurance providers regarding contractual insurance compliance and documentation.
Build productive professional relationships with clients and business partners through effective communication and contract management.