Contracts Manager

Reflection • San Francisco, CA

5d

About The Position

Reflection is a research lab focused on making intelligence open and accessible. The Contracts Manager will build and scale the company’s commercial contracting operations, owning day-to-day contract management from initial intake through execution. The role works closely with Legal and cross-functional business teams to keep agreements moving efficiently and help establish systems, workflows, and playbooks that allow the legal team to scale while attorneys focus on complex negotiations and strategic legal matters.

The position supports a range of commercial agreements, including NDAs, vendor and procurement agreements, SaaS and technology agreements, data licensing agreements, and other commercial contracts. It also develops and improves contracting processes, documentation, reporting, and automation as the company grows.

Requirements

• At least 5 years of experience in contracts management, commercial legal operations, or a related role.
• Prior experience working directly with an in-house legal team and supporting attorneys and business stakeholders through commercial contracting processes.
• Demonstrated experience independently managing commercial agreements from intake through execution.
• Familiarity with commercial contracts, including NDAs, vendor agreements, SaaS agreements, and other technology-related agreements.
• Strong understanding of contract lifecycle management, internal approval processes, and signature workflows.
• Familiarity with AI-powered tools and workflows, including using AI agents and automation to streamline contracting, improve efficiency, and scale legal operations.
• Excellent organizational and project management skills, including the ability to manage high request volume and competing priorities.
• Sound judgment about what to handle independently, how to move a process forward, and when to escalate to Legal.
• Strong written and verbal communication skills and ability to work across legal, technical, and business teams.
• Proactive, detail-oriented, and comfortable operating with significant autonomy in a fast-moving environment.

Responsibilities

• Own the end-to-end contract management process, including intake, triage, tracking, internal approvals, signature coordination, and recordkeeping.
• Conduct first-pass review and negotiation of routine agreements, particularly NDAs, using established templates, playbooks, and escalation guidelines.
• Support commercial contracting for vendor and procurement agreements, SaaS and technology agreements, data licensing agreements, and other commercial contracts.
• Coordinate between Legal and business stakeholders, managing follow-ups, outstanding issues, and execution timelines.
• Coordinate cross-functional reviews with Security, Privacy, Compliance, Finance, and other teams and ensure appropriate approvals are obtained.
• Manage contract documentation, version control, signature workflows, and storage of executed agreements.
• Identify nonstandard contractual terms and escalate substantive legal or business issues to appropriate stakeholders.
• Develop and improve contracting workflows, templates, playbooks, and standard operating procedures to streamline operations and reduce turnaround times.
• Maintain contract trackers and report on volume, status, turnaround times, and bottlenecks.
• Identify opportunities to automate and scale contracting processes as the company grows.

Benefits

• Top-tier compensation, including salary and equity structured to recognize and retain talent globally.
• Stock options for employees.
• Comprehensive medical, dental, vision, and life coverage.
• Annual wellness allowance.
• Lunch and dinner provided daily in the office.
• 22 weeks of paid parental leave for birthing and non-birthing parents, including adoptive and surrogate journeys.
• Unlimited paid time off in the U.S. and 30 vacation days in the U.K.
• Visa sponsorship and support for long-term immigration pathways where applicable.
• Regular off-sites, happy hours, and team celebrations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed