Contracts & Logistics Specialist TW

O'Neal Industries•Uwchlan Township, PA

About The Position

This role is responsible for directing all activities concerned with satisfying customer, supplier, and partner contracts. It involves managing the pricing and sourcing of transportation options, acting as a liaison between corporate offices and internal/external customers, and identifying opportunities for process efficiencies. The specialist will also review invoices, manage daily customer requests, maintain a contract database, perform annual contract reviews, ensure customer part file accuracy, update pricing files, and collaborate with various departments to manage inventory and financial risks. Additionally, the role involves reviewing amendments, ensuring commercial compliance, compiling data for customer bids, researching alternative outlets for materials, supporting meetings, reviewing freight spend, updating rate tables, and identifying cost reduction opportunities.

Requirements

Experience of a detailed business and supply chain environment preferred
High level of attention to detail is critical to this role.
Ability to prioritize workload, be self-directed and self-motivated.
Ability to proactively work on new projects and recognize and report business improvement opportunities.
Possess highly effective communication skills which include verbal and written internally and externally.
Metals, Engineering, Fabrication or similar commercial industry experience is preferred.
Microsoft Office, Word, PowerPoint and strong Excel skills or the ability to learn essential.
Ability to learn proprietary program (Metalware)

Nice To Haves

3 years’ experience in a sales, administration or a customer-facing role
Experience of reading business documents and contracts preferred.
Undergraduate degree in Business Administration or related area is preferred but will consider experience-based qualifications.

Responsibilities

Responsible for the pricing and sourcing of transportation options for internal customers across the USA for Truckload, Hotshot, Partial and less than truck load shipments.
Responsible for contact between TW Metals Corporate offices, its internal customers, managing information flow and requests from External customers concerning contracts, leases and the logistics process.
Recognizes opportunities to increase efficiencies in the contract and lease management process.
Responsible for reviewing invoices pertaining to leases and contracts for Operational equipment.
Responsible for daily management of internal customer requests concerning freight and logistics.
Responsible for ensuring that all contracts are managed within a database, triggering appropriate intercompany department prior to expiry.
Performs annual reviews on contracts based on pre-established key performance indicators and reports to company management.
Responsible for all customer part files and accuracy when compared and updating against an executed contract.
Responsible for updating pricing files and ensuring a high level of accuracy compared to the executed contract.
Works with company Contract administrators and other company Managers including Branch and Corporate purchasing departments to recognize inventory issues such as slow moving and obsolete stock by reviewing inventory levels and other commitments such as incoming stock against contractual obligation.
With necessary Management guidance reports financial risk to the company when considering gap between commitment and actual stock levels as defined in customer contracts.
Collaborates with Contracts leaders and Internal Counsel on contract management topics.
Reviews in partnership with other staff members on new non-executed contractual documents and determines if further review from Contracts director or internal counsel is required.
Reviews amendments to current agreements for Senior management to determine business risk.
Reviews contracts on a period basis to ensure commercial compliance and accuracy to duties performed.
Compiles data for customer bids and works directly with managers to ensure a service level that minimizes the bid cycle for new or existing customers.
Researches alternative outlets for contractual materials when reviewing obsolescence and Contract Termination.
Support meetings conducted at corporate and branch location when necessary.
Supports Managers and above in customer facing meeting as and when required.
Reviews freight spend patterns and supports internal customers in vendor selection.
Responsible for the updating rate tables onto internal computer system to ensure accurate cost calculation of freight costs.
Authors and runs reports as required concerning business spend, customer and vendor activities.
Works in partnership with management to recognize opportunities in cost reduction.