Contracts Specialist

DynaGrid•Lewisville, TX

1d•Onsite

About The Position

The position provides administrative and operational support to the Contracts Manager by managing contract intake, processing, tracking and recordkeeping to ensure timely execution and compliance with company policies and procedures. DynaGrid Construction Group, LLC, a leading provider of construction services to the utilities market, is looking to expand our team! Headquartered in the Dallas Metroplex, we specialize in sitework and foundation work for Substations, Switch Stations, and Transmission Lines.

Requirements

1-3 years administrative or contract support experience, or paralegal/procurement support background.
Familiarity with common contract types and basic contract terms.
Proficiency with Microsoft Office (Word, Excel, Outlook).
Strong attention to detail and organizational skills.
Excellent written and verbal communication skills.
Discretion handling confidential information.
Team-oriented, responsive and customer service focused.

Nice To Haves

Associate’s or Bachelor’s Degree in Business, Paralegal Studies, Finance or related field preferred.
Experience with contract management systems and e-signature platforms (e.g. DocuSign, Ironclad, Conga) a plus.

Responsibilities

Receive and log contract requests; perform initial intake and triage for priority, type and required approvals
Prepare standard contract templates (NDAs, MSAs, SOWs, vendor agreements) for review and signature using approved templates
Route documents for internal review and approvals; coordinate revisions and maintain redline histories.
Manage e-signature workflows and collect executed signatures; distribute fully executed copes to stakeholders.
Maintain contract repository and ensure accurate data (term dates, renew windows, parties and obligations).
Track key contract dates, milestones, and deliverables; generate calendar reminders and renewal notices.
Scan, index and store contracts and related documents per retention policies.
Support contract audits, reporting and basic metrics (volume, turnaround time, renewal pipeline).
Respond to routine contract status inquiries from business teams and vendors.
Escalate legal or commercial issues to Contracts Manager/Legal Counsel when exceptions or non-standard terms are requested.
Assist with onboarding vendors: collect required documents (W-9, insurance certificates, compliance forms).
Support process improvement initiatives and maintain standard operating procedures and templates.