Contracts, Facilities & Grounds Manager

City of Independence•Independence, MO

1d•$90,327 - $112,910•Hybrid

About The Position

Performs a variety of administrative and professional duties related to the operation and maintenance of all city buildings, facilities, and grounds, including procurement of materials and services, negotiating, and managing contracts, preparing cost estimates and budgets, and preparing agenda items for Council approval. Manages and directs the administration of facility operations; plans and directs facility-related services to ensure city buildings, facilities and grounds are maintained and operated safely and efficiently. Addresses and mediates complaints and resolves problems with vendors and contractors; provides information, advice, feedback, or assistance to others within the department to refine work outputs or resolve problems. Plans and implements short-term or annual goals, objectives and strategies for the City to ensure efficient utilization of facilities. Conducts employee evaluations on designated cycles, develops performance improvement plans when needed, and conducts disciplinary actions with staff. Researches best procedure to procure goods and services; analyzes risks and benefits associated and then determines when price agreements/contracts would be advantageous; Negotiates contracts for cost savings and favorable terms and conditions; serves as liaison to resolve disputes and disagreements between City staff and contractors, vendors, and consultants on contracts, projects, and other activities. Mains accurate facility records and operations. Administers building security programs and systems for the city. Oversees and maintains the documentation of facility records. Confers with upper management on key issues and progress toward objectives; makes recommendations to assist management in making needed improvements. Responds to Freedom of Information Act (FOIA) and Missouri Sunshine Law requests. Works with departments to transfer excess/surplus city property between departments and prepare documents regarding City assets for sale on a publicly available website (Public Surplus). Answers questions and assists citizens and other City employees on the telephone, by email, and in person. Performs related duties as assigned.

Requirements

Graduation from an accredited college or university with a bachelor’s degree in Turf Management, Horticulture, Facility Management, Business Administration, Accounting, Public Administration or related field.
Ten (10) years of progressively responsible experience performing above or related duties; or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Considerable knowledge of generally accepted governmental purchasing and accounting.
Considerable knowledge of commonly used contract types (lump sum, not to exceed), required clauses and special provisions to plan and carry out the procurement and to recommend award.
Considerable knowledge of City licensing, permitting, and purchasing procedures.
Considerable knowledge of price analysis sufficient to analyze a proposal or bid using historical data, commercial catalogs, price lists, etc. to ensure price reasonableness.
Considerable knowledge of sealed bid and negotiation procedures sufficient to obtain materials, services, and/or completion of construction for projects.
Considerable knowledge of recordkeeping, report preparation, filing methods and records management techniques.
Considerable knowledge of proper English usage, including spelling, grammar, punctuation, and vocabulary.
Considerable knowledge of standard business arithmetic, including percentages and decimals.
Considerable knowledge of methods and techniques of research, statistical analysis and report presentation.
Considerable knowledge of applicable state, federal and local laws, rules, and regulations.
Thorough knowledge in water park and spray park maintenance and operations.
Thorough knowledge in athletic fields and courts maintenance and operations.
Thorough knowledge in irrigation systems.
Thorough knowledge in parks, cemetery and roadside mowing and maintenance operations.
Thorough knowledge in tree trimming and removal.
Thorough knowledge in landscape construction and maintenance materials and techniques.
Thorough knowledge in fertilizer, herbicide and pesticide use.
Thorough knowledge in principles and practices of structural design, HVAC systems, plumbing systems, electrical distribution, remodeling, carpentry, security systems, custodial maintenance.
Thorough knowledge in basic design and office layout.
Thorough knowledge in economic trends and factors.
Thorough knowledge in commodities, services and product lines.
Thorough knowledge in applicable federal, state and local regulations pertaining to building construction and ownership.
Thorough knowledge in prevailing wage regulations.
Thorough knowledge of computer programs including Web Ctrl, S2 and Cityworks.
Must possess a valid Driver's License.
Must complete required NIMS level training within first six months of hire.

Nice To Haves

Public Chemical Applicators License preferred.
Certified Pool Operator (CPO) preferred.

Responsibilities

Perform administrative and professional duties related to city buildings, facilities, and grounds operations and maintenance.
Manage procurement of materials and services, contract negotiation, and contract management.
Prepare cost estimates and budgets.
Prepare agenda items for Council approval.
Manage and direct administration of facility operations.
Plan and direct facility-related services for safe and efficient maintenance and operation of city buildings, facilities, and grounds.
Address and mediate complaints and resolve problems with vendors and contractors.
Provide information, advice, feedback, or assistance to others within the department.
Plan and implement short-term or annual goals, objectives, and strategies for efficient facility utilization.
Conduct employee evaluations, develop performance improvement plans, and conduct disciplinary actions.
Research best procedures for procuring goods and services.
Analyze risks and benefits associated with procurement and determine advantageous price agreements/contracts.
Negotiate contracts for cost savings and favorable terms and conditions.
Serve as liaison to resolve disputes between City staff and contractors, vendors, and consultants.
Maintain accurate facility records and operations.
Administer building security programs and systems.
Oversee and maintain documentation of facility records.
Confer with upper management on key issues and progress toward objectives.
Make recommendations to assist management in making needed improvements.
Respond to Freedom of Information Act (FOIA) and Missouri Sunshine Law requests.
Work with departments to transfer excess/surplus city property.
Prepare documents regarding City assets for sale on Public Surplus website.
Answer questions and assist citizens and City employees.
Perform related duties as assigned.