Contracts Assistant
About The Position
The Contracts Assistant provides administrative and project support for assigned TAB USA customer contracts. Working with the TAB Contract Manager and project team, the role supports contract documentation, procurement follow-up, project tracking, customer and supplier communication, quality records, budget updates, and general administrative tasks throughout the project life cycle. The position is based in Spokane Industrial Park, Building 27, and is scheduled Monday through Friday, 7:00 a.m. to 3:30 p.m. This role helps connect customers, suppliers, materials, schedules, costs, quality requirements, and documentation so project teams can meet their commitments. It also offers the opportunity to develop practical knowledge in contract administration, project coordination, procurement, quality, budgeting, and TAB operations while working alongside experienced professionals. The position is primarily office-based, with exposure to a manufacturing environment. Potential exposures include loud noise, moving mechanical parts, and fumes or airborne particles; appropriate personal protective equipment may be required in applicable areas. The role may occasionally involve lifting up to 25 pounds, using stairs, bending, and reaching.
Requirements
- High school diploma or GED.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Ability to communicate clearly and professionally, verbally and in writing.
- Strong computer skills, including Microsoft Word, Excel, PowerPoint, and SharePoint.
- Ability to prioritize multiple tasks and follow through on commitments.
- Sound judgment, critical-thinking skills, and willingness to take initiative.
Nice To Haves
- Associate degree or coursework in Business, Administration, Supply Chain, or a related technical discipline.
- Experience in administration, customer service, purchasing, project support, or a manufacturing or industrial environment.
- Exposure to contracts, procurement, project coordination, budgeting, or quality documentation.
- Interest in learning and growing a career in a technical, project-driven environment.
Responsibilities
- Support assigned customer contracts throughout the project life cycle.
- Maintain contract, project, purchasing, quality, and customer documentation.
- Track project milestones, action items, deadlines, and deliverables.
- Assist with project quotations, purchase orders, invoices, cost updates, and budget information.
- Follow up with suppliers on quotes, orders, acknowledgments, deliveries, and required documentation.
- Help coordinate materials and labor documentation to support customer and project deadlines.
- Support customer and supplier communications and follow up on requests and action items.
- Assist with project status updates, reports, meeting notes, and routine correspondence.
- Maintain quality records and support quality inspections, corrective actions, and lessons learned.
- Help track engineering, procurement, financial, and schedule information.
- Support project teams as requirements, designs, processes, and customer needs change.
- Follow Pyrotek safety, quality, environmental, and business procedures.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
