Assistant Director, Contracts & Compliance

Georgia State University • Atlanta, GA

1d

About The Position

The Assistant Director, Contracts & Compliance supports the strategic and operational management of Georgia State University's procurement and purchasing functions. Working closely with Facilities, the role oversees construction-related procurement, helps procure goods and services, and ensures compliance with institutional policies, state and federal regulations, and applicable procurement standards. The position partners with academic departments, administrative units, and external vendors to promote cost-effective purchasing, operational efficiency, and service excellence.

The Assistant Director provides leadership in contract administration, supplier negotiations, bid management, and procurement process improvement. The role supervises purchasing staff, supports system enhancements, including e-procurement platforms, and contributes to strategic sourcing initiatives that maximize value and mitigate risk. The position also assists the Director of Purchasing and serves as Acting Director in the Director’s absence when assigned.

Requirements

• Bachelor's degree.
• Five years of supervisory or management experience.
• Knowledge of PeopleSoft Financials and Jaggaer.
• Effective verbal and written communication skills.
• Effective time-management and organizational skills.
• Eligibility is subject to a review of the applicant’s Consumer Credit Report against criteria set by the Georgia Department of Administrative Services.

Nice To Haves

• Georgia Certified Purchasing Manager (DOAS).
• GCPA and GCPM certifications offered by DOAS State Purchasing.
• Efficient use of Microsoft Excel, Word, and PowerPoint.

Responsibilities

• Assist the Director of Purchasing in managing centralized and decentralized procurement operations across academic, research, medical, and administrative units.
• Review, approve, and sign purchase orders, contracts, amendments, and competitive solicitations within delegated authority.
• Assist with the development, issuance, and evaluation of complex solicitations, including RFPs, IFBs, RFQs, cooperative contracts, and sole-source justifications.
• Support procurement related to research grants, sponsored programs, capital projects, technology, and specialized academic equipment.
• Lead vendor negotiations and assist with contract development to achieve best value while minimizing institutional risk.
• Assist with internal and external audits and ensure timely implementation of corrective actions.
• Manage supplier relationships and performance, including dispute resolution and corrective action plans.
• Collaborate with legal counsel, finance, grants administration, IT, facilities, and departmental stakeholders on procurement matters.
• Monitor and improve procurement processes, systems, and workflows, including e-procurement platforms and contract management tools.
• Participate in policy development, training programs, and outreach for campus departments on procurement best practices.
• Support diversity, equity, and inclusion initiatives by promoting participation from small, minority-owned, women-owned, and disadvantaged businesses.
• Serve as Acting Director of Purchasing in the Director’s absence, as assigned.
• Perform other related duties as assigned.

Benefits

• Health benefits
• Dental benefits
• Vision benefits
• Tuition assistance
• Retirement benefits
• Professional development opportunity and mentorship

What This Job Offers

• Job Type: Full-time
• Career Level: Manager