Contracts Assistant (Hybrid) - Neurology

Washington University in St. Louis•Forest Park, GA

1d•Hybrid

About The Position

Responsible for supporting the DIAN-TU contracts teams in all matters related to contracting operations, including the intake and triage of contract agreements, electronic tracking and record keeping, internal reporting, vendor contact, assistance with execution of agreements, and final processing. Primary Duties & Responsibilities: Work with and assist contracts team in all activities required for negotiations, preparations and/or processing of clinical trial agreement. Provides administrative support to contracts teams including intake and database tracking of agreements using JIRA, prepares weekly activity reports, requests information from departments, routes for signatures, files, etc. Communicates with key stakeholders relative to contracting timelines and information needed for contract review, database updating, maintenance and reporting, contract triage, preparation of contract terms and condition summaries for distribution May be responsible for reviewing and negotiating standard agreements such as standard confidentiality agreements, service agreements, modifications, and amendments. Performs vendor invoice contract validation Performs other duties as assigned.

Requirements

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
No specific certification/professional license is required for this position.
No specific work experience is required for this position.
Not Applicable (Skills)
A driver's license is not required for this position.
Bachelor’s degree in related area or Paralegal certification or equivalent combination of education and experience.

Nice To Haves

Certified Legal Assistant/Certified Paralegal (CLA/CP) - National Association of Legal Assistants (NALA)
Certified Paralegal (CP) - National Federation of Paralegal Associations (NFPA)
Research Administration Or Contract Negotiation (3 Years)
Communication
Computer Literacy
Contract Management
Contract Specifications
Deadline Management
Detail-Oriented
Organizing
Prioritization
Teamwork
Working Independently

Responsibilities

Support the DIAN-TU contracts teams in all matters related to contracting operations.
Handle intake and triage of contract agreements.
Perform electronic tracking and record keeping of contracts.
Generate internal reports.
Communicate with vendors.
Assist with the execution of agreements.
Process final agreements.
Assist contracts team in negotiations, preparations, and processing of clinical trial agreements.
Provide administrative support to contracts teams, including intake and database tracking using JIRA.
Prepare weekly activity reports.
Request information from departments.
Route documents for signatures.
File documents.
Communicate with key stakeholders regarding contracting timelines and information needed for contract review, database updating, maintenance, and reporting.
Manage contract triage.
Prepare contract terms and condition summaries for distribution.
Review and negotiate standard agreements such as standard confidentiality agreements, service agreements, modifications, and amendments.
Perform vendor invoice contract validation.
Perform other duties as assigned.

Benefits

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources for childcare needs
Adult care resources
Tuition coverage for employee and family (up to 100% at WashU and 40% elsewhere after seven years)