Contracts and Purchasing Manager

City of Tigard•Tigard 97223, OR

3d•Hybrid

About The Position

This is a working manager role with about 70% hands-on procurement and contracting and 30% policy and program development, with high visibility across the organization. You’ll oversee a small, skilled team and directly manage complex procurements that support major initiatives across the City. Key areas of focus include leading procurement operations and citywide grant management, leading complex, high-impact procurements, contract administration, modernizing and strengthening purchasing policies, collaborating at all levels, and mentoring and building a high-performing team. You will train and serve as the primary point of responsibility for support on understanding procurement processes involving external vendors, including technical procurement processes within the city’s enterprise resource planning software (ERP). You will also develop training content and job aids to support city staff who are assigned roles within the procurement process.

Requirements

Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, finance, accounting, economics, or a field related to the specific assignment
Five (5) years increasingly responsible professional administrative and analytical experience in government, including experience in finance, budget, strategic planning, policy analysis, organizational development, and/or personnel management
Two (2) years of supervisory and/or lead work experience

Nice To Haves

Professional purchasing certification(s) through a nationally recognized association, such as Certified Public Purchasing Officer (CPPO), or Certified Professional Public Buyer (CPPB), or an equivalent certification.
Two years of governmental procurement experience.
Demonstrated proficiency with Enterprise Resource Planning Software (ERP) and Contract Management Systems.
Tyler Technologies.

Responsibilities

Manage the City’s core procurement functions, from solicitations and contracts to purchasing tools and staff support.
Oversee key programs like the City’s PCard system with opportunities to expand scope as City needs grow.
Ensure procurement processes are compliant, efficient, and easy to use across all departments.
Support the development of a centralized grant management program by supervising a new Grants Administrator.
Manage the full lifecycle of public procurements for a wide range of goods, services, and capital projects – from professional services contracts and technology acquisitions to major infrastructure projects like supporting the City’s planned Police and Public Works Facility.
Ensure compliance with public contracting rules while delivering timely, cost effective, and transparent results.
Conducts selection and contract negotiations with suppliers.
Consults with legal counsel as needed.
Presents contract recommendations to City Council as required.
Reviews, creates, maintains, administers, and executes purchase orders, contracts, change orders, and other documents and provides a link between department managers, leadership, and legal counsel.
Reviews and authorizes requests to waive or exempt competitive procurements for transactions that may not require government body authorization.
Supports emergency preparedness and incident procurement.
Ensures post-award administration of contracts, including monitoring performance, scope, and end dates and renewals.
Drive updates to the City’s Public Contracting Rules and purchasing procedures.
Shape how departments engage with procurement, bringing clarity, consistency, and best practices across the organization.
Serve as a trusted resource for department business managers, directors and city senior leadership, and regularly present contracts and updates to City Council.
Support front-line staff and respond to public and vendor inquiries, building trust and ensuring transparency at all levels throughout the City.
Supervise a Purchasing Specialist in supporting procurement functions and administering the PCard program and a new Grants Administrator in building a centralized grant program.
Guide their work, support professional development, and help integrate procurement and grants into a coordinated citywide function.
Train and serve as primary point of responsibility for support on understanding procurement processes involving external vendors, including technical procurement processes within the city’s enterprise resource planning software (ERP).
Develop training content and job aids to support city staff who are assigned roles within the procurement process.