Contracts and Legal Operations Manager

Clean Air Task Force•Boston, MA

3d•Remote

About The Position

The Contracts and Legal Operations Manager supports CATF’s General Counsel and works directly with program and operations teams on contracts, grants, compliance, and day-to-day legal operations. The role combines hands-on contract administration with helping staff navigate legal intake and compliance processes, maintaining accurate records, and improving the systems that support this work. The manager handles routine matters independently, uses sound judgment to identify issues, and escalates more complex legal questions to the General Counsel. The position helps CATF manage contracts and compliance work consistently and efficiently across the organization. The position is remote, with an East Coast location preferred. The expected annual base salary range for a U.S.-based employee is $98,000–$110,000 USD. Final compensation depends on factors including role scope and responsibilities, experience, skills, qualifications, internal equity, and applicable local market factors. For U.S.-based employees, CATF offers medical, dental, and vision coverage; a 401(k) plan with an employer match; paid vacation and sick leave; U.S. holidays; a December flex day; employer-paid basic life insurance and short- and long-term disability coverage; home-office setup support; a monthly internet stipend; and additional health, wellness, and voluntary benefit resources. Eligibility, coverage, costs, and plan terms are governed by applicable plan documents.

Requirements

Demonstrated ability to manage contracts, grants, or comparable document-based workflows from intake through approval, execution, recordkeeping, and follow-up.
Experience drafting or preparing standard agreements, contracts, grants, or similar documents using established templates and guidance.
Ability to exercise professional judgment, resolve routine issues independently, and recognize when legal or compliance matters require escalation.
Experience maintaining accurate records, trackers, document management systems, or similar operational systems.
Ability to work directly with colleagues across different functions and explain processes, requirements, and next steps clearly.
Experience developing or improving workflows, procedures, training materials, or operational guidance.
Ability to conduct research, organize findings, and monitor ongoing developments relevant to legal or compliance work.

Responsibilities

Manage the administrative lifecycle of contracts and grants, including intake, approval routing, signature coordination, executed-document management, supporting documentation for payment release, and tracking.
Serve as a resource to program staff, resolve routine issues proactively, draft standard vendor agreements and grant documents, and identify matters to escalate to the General Counsel.
Manage administrative support for lobbying and electoral compliance, monitor registered-agent portals for new issues or filings, and maintain accurate compliance-related information and records.
Support data privacy work by carrying out established data-vetting processes during vendor reviews and identifying issues requiring General Counsel review.
Develop and lead training and office hours to help staff understand legal intake processes and compliance workflows; prepare related guidance, materials, and presentations.
Improve workflows and operational efficiency, support system implementations and updates, and help manage contract and document management systems, including reporting and tracking.
Support updates to contract templates, organizational policies, procedures, and guidelines; maintain organized legal files; and manage the internal trademark tracker, including application statuses, renewal deadlines, and office actions.
Conduct legal, industry, and historical research; monitor relevant legal cases and developments; and provide additional administrative support to the General Counsel as needed.

Benefits

Medical coverage; CATF currently pays 80% of medical premiums for eligible employees.
Dental coverage; CATF currently pays 100% of dental premiums for eligible employees.
Vision coverage.
401(k) plan with a dollar-for-dollar employer match of up to 5% of gross annual salary.
25 working days of vacation per year for full-time employees.
Paid sick leave.
U.S. holidays.
One flex day in December.
Employer-paid basic life insurance.
Short- and long-term disability coverage.
Home-office setup support.
Monthly internet stipend.
Additional health, wellness, and voluntary benefit resources.