Contracts Administrator, Senior

Analytical Mechanics Associates•Huntsville, AL

About The Position

Analytical Mechanics Associates (AMA) seeks a mid-level to senior Contracts Administrator to independently manage the full life cycle of prime contracts and task orders, subcontracts awarded by AMA, agreements under which AMA performs as a subcontractor, and commercial agreements. The position supports AMA’s NASA and Department of Defense programs as part of a multidisciplinary team. It is located in Huntsville, Alabama; hybrid or remote arrangements may be considered for qualified candidates. The salary range is $63,942–$95,680, depending on experience and skill level. Candidates must be U.S. citizens or U.S. permanent residents. The successful candidate will bring a foundation in federal contracting and the FAR, strong commercial contract knowledge, sound judgment, initiative, and effective time management. The role includes managing contract and subcontract compliance, supporting proposals and negotiations, assessing and mitigating contractual risks, coordinating with government and commercial partners, and maintaining accurate contract records. AMA is a small business headquartered in Hampton, Virginia, with operations in multiple U.S. locations. The company has over 60 years of experience providing aerospace engineering, science, analytics, information technology, and visualization solutions. AMA describes its work environment as engaging, collaborative, and supportive, and emphasizes employee professional growth.

Requirements

Demonstrated ability to take ownership of assignments, identify next steps, and advance work with minimal supervision.
Ability to prioritize competing demands, meet deadlines, and maintain progress on ongoing responsibilities in a fast-paced environment.
Ability to research unfamiliar or nonroutine issues, apply established guidance, and develop proposed solutions.
Sound judgment to resolve matters independently and promptly escalate risks with relevant facts, actions taken, and recommendations.
Attention to detail, including independently validating work, incorporating feedback, and applying lessons learned.
Clear written and verbal communication, timely status updates, and reliable follow-through on commitments.
Ability to work effectively with diverse technical and administrative teams.
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Bachelor’s degree in business administration, contracts management, supply chain management, finance, economics, accounting, legal studies, or a related field, or a Master’s Certificate in Government Contracting; an equivalent combination of education and directly relevant experience may be considered.
For mid-level placement: at least 5 years of progressive contracts or subcontract administration experience.
For senior-level placement: at least 8 years of progressive experience, including independent management of complex agreements and negotiations.
Working knowledge of the FAR and DFARS and their application to prime contracts and subcontracts, including prime-contract flowdowns.
Experience administering cost-type, fixed-price, and labor-based contracts and subcontracts, including CPFF, CPAF, FFP, T&M, and labor-hour arrangements.
Strong commercial contract and subcontract experience, including administration of subcontracts awarded to other companies and agreements under which the employer performs as a subcontractor.
Must be a U.S. citizen or U.S. permanent resident.

Nice To Haves

Familiarity with the NASA FAR Supplement.
Knowledge of Cost Accounting Standards (CAS), the Service Contract Act (SCA), and GSA Schedule contracting.
Experience supporting a CPSR or working within an approved purchasing system.
Experience with Deltek Costpoint Procurement, Subcontracts, or Contracts modules, and with SharePoint.

Responsibilities

Monitor and administer prime contracts, delivery orders, and task orders from pre-award through post-award, ensuring compliance with the FAR, DFARS, and other applicable requirements; interpret contractual requirements and obligations for program teams.
Support proposal and bid preparation by reviewing solicitations, statements of work, and specifications; identify contractual risks and obligations, inform management, and recommend mitigation.
Serve as a point of contact with government contracting personnel and teaming partners on contractual matters.
Support program monthly, quarterly, and annual reviews with contract status, funding, and compliance information.
Coordinate review and approval of contractual terms, conditions, and legal sufficiency.
Manage the full subcontract life cycle for subcontracts AMA awards, including requirements definition, solicitation, proposal evaluation, negotiation, award, modifications, funding administration, and closeout.
Organize contractual requirements into accurate, comprehensive RFPs for competitive negotiations, including moderate to complex solicitations.
Evaluate subcontractor proposals, including technical bid analyses, price and cost analyses, and source-selection support; prepare award recommendations for program management and draft subcontract terms and conditions.
Administer government and commercial contracts, subcontracts, task orders, and purchase orders in accordance with applicable terms, customer requirements, AMA policies and procedures, and relevant FAR, DFARS, NASA FAR Supplement, prime-contract flowdown, and CPSR requirements.
Administer agreements under which AMA is a subcontractor, including negotiating prime-contractor terms, tracking obligations and funding, and coordinating modifications and closeout.
Review, negotiate, and administer commercial agreements, including master services agreements, task orders, statements of work, nondisclosure agreements, and teaming agreements.
Interpret contract clauses; assess contractual and business risks; recommend practical mitigation strategies; and evaluate scope, payment, acceptance, warranties, indemnification, liability, intellectual property, confidentiality, and termination provisions.
Coordinate with Finance and Program Management to resolve cost overruns and funding issues.
Maintain complete and accurate contract and subcontract files in accordance with established procedures, and monitor requirements and deadlines.
Coordinate with Program Managers, technical representatives, Finance, Procurement, customers, prime contractors, subcontractors, and other contracts staff.