Contracts Administrator, Senior

Analytical Mechanics Associates•Washington, NV

3d•$63,942 - $95,680•Hybrid

About The Position

Analytical Mechanics Associates (AMA) seeks a mid-level to senior Contracts Administrator to independently manage the full life cycle of prime contracts and task orders, subcontracts AMA awards to other companies, agreements under which AMA performs as a subcontractor, and commercial agreements. The successful candidate will bring foundation in federal contracting and the FAR, strong commercial contract knowledge, sound judgment, initiative, and effective time management, and will work as part of a multidisciplinary team supporting AMA’s NASA and Department of Defense programs. This position is located in Huntsville, AL; however, hybrid or remote work arrangements may be considered for qualified candidates. Salary range is $63,942-$95,680, depending on experience and skill-level. Candidates must be U.S. Citizens or U.S. Permanent Residents.

Requirements

Demonstrated self-starter who takes ownership of assignments, identifies next steps, and advances work with minimal supervision.
Strong ability to prioritize competing demands, meet deadlines, and maintain consistent progress on ongoing responsibilities in a fast-paced environment.
Ability to research unfamiliar or nonroutine issues, apply established guidance, and develop proposed solutions.
Sound judgment in resolving matters independently and escalating risks promptly with relevant facts, actions taken, and recommendations.
Attention to detail, including independently validating work, incorporating feedback, and applying lessons learned.
Clear written and verbal communication, timely status updates, and reliable follow-through on commitments.
Ability to work effectively with diverse technical and administrative teams.
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Bachelor’s degree in business administration, contracts management, supply chain management, finance, economics, accounting, legal studies, or a related field, or a Master’s Certificate in Government Contracting; an equivalent combination of education and directly relevant experience may be considered.
At least 5 years of progressive contracts or subcontract administration experience (for mid-level).
At least 8 years of progressive experience, including independent management of complex agreements and negotiations (for senior-level).
Working knowledge of the FAR and DFARS and their application to prime contracts and subcontracts, including prime contract flowdowns.
Experience administering cost-type, fixed-price, and labor-based contracts and subcontracts, including CPFF, CPAF, FFP, T&M, and labor-hour.
Strong commercial contract and subcontract experience administering both subcontracts awarded to other companies and agreements under which the employer performs as a subcontractor.
Must be a U.S. Citizen or U.S. Permanent Resident.

Nice To Haves

Familiarity with the NASA FAR Supplement.
Knowledge of Cost Accounting Standards (CAS), the Service Contract Act (SCA), and GSA Schedule contracting.
Experience supporting a CPSR or working within an approved purchasing system.
Experience with Deltek Costpoint Procurement, Subcontracts, or Contracts modules, and with SharePoint.

Responsibilities

Monitor and administer prime contracts, delivery orders, and task orders from pre-award through post-award to ensure continuing compliance with the FAR, DFARS, and other regulatory requirements; interpret contractual work requirements and obligations for program teams.
Support proposal and bid preparation, including reviewing solicitations, statements of work, and specifications to identify risks, informing management of contractual risks and obligations, and recommending mitigation.
Serve as a point of contact with Government contracting personnel and teaming partners on contractual matters.
Support program monthly, quarterly, and annual reviews with contract status, funding, and compliance information.
Coordinate review and approval of terms, conditions, and legal sufficiency of contractual documents.
Manage subcontracts: AMA awards through the full life cycle: requirements definition, solicitation proposal evaluation negotiation, award, modifications, funding administration, and closeout.
Organize contractual requirements into accurate, comprehensive Requests for Proposal (RFPs) that enable competitive negotiations, including moderate to complex solicitations.
Evaluate subcontractor proposals, including technical bid analyses, price and cost analyses, and source selection support, and prepare recommendations for award to program management. Prepare subcontract terms and conditions.
Administer government and commercial contracts, subcontracts, task orders, and purchase orders in accordance with applicable contract terms, customer requirements, AMA policies and procedures, including FAR, DFARS, NASA FAR Supplement, prime contract flowdown, and Contractor Purchasing System Review (CPSR) requirements, as applicable.
Administer agreements under which AMA is a subcontractor, including negotiating prime contractor terms, tracking obligations and funding, and coordinating modifications and closeout.
Review, negotiate, and administer commercial agreements, including master services agreements, task orders, statements of work, nondisclosure agreements, and teaming agreements.
Interpret contract clauses, assess contractual and business risks, and recommend practical mitigation strategies. Evaluate scope, payment, acceptance, warranties, indemnification, liability, intellectual property, confidentiality, and termination provisions.
Coordinate with Finance and Program Management to resolve cost overruns and funding issues.
Maintain complete, accurate contract and subcontract files in accordance with established procedures; monitor requirements and deadlines.
Coordinate with Program Managers, technical representatives, Finance, Procurement, customers, prime contractors, subcontractors, and other contracts staff.