Contracts Administrator 3 - CAD3

Below•Birmingham, AL

17h•Hybrid

About The Position

The position exists to support the contracting needs of Southern Company’s business units and to provide guidance to Company organizations to effectively procure and pay for goods and services. The position is responsible for the daily support of all sourcing and contracting activities "from cradle to grave", including managing the sourcing (RFI or RFP) process, negotiation and contracting, through contract closeout.

Requirements

Bachelor’s degree preferred
Formal education or experience in contract language is preferred
Experience in procurement or contracts preferred
Contract law and drafting
Legal and commercial negotiation
Self-motivated and ability to work with minimal supervision
Customer focused with ability to build and maintain relationships with internal customers, suppliers, contractors, and other key stakeholders at all levels
Effectively handle tight deadlines, large workloads, and multiple projects with positive enthusiasm
Superior written and oral communication, to successfully negotiate contract terms and write such contracts in a clear, logical, and concise manner
Excellent organizational skills are required to plan and manage assigned workload and customer expectations effectively to meet internal business unit requirements
Ability to think strategically and apply broad seasoned judgment to decisions
Effective communications skills with ability to excel in high-level communications with Management at multiple levels
Strong customer service skills
Analytical and interpersonal skills
Ability to effectively work and participate in cross-functional and cross-company teams at all levels in the organization to ensure buy-in by multiple stakeholders when working on system projects
Effective influencing and consensus-building skills
Ability to acquire proficiency in supply chain and basic business technology tools, including procurement systems, SharePoint, etc.
Must demonstrate behaviors consistent with the Southern Company values of unquestionable trust, superior performance, and total commitment
Self-motivated
Customer focused
Strong work ethic
Exhibits a strong sense of urgency
Promotes teamwork
Practices ethical behavior
Displays creativity, initiative, and flexibility
Learns from and utilizes experience

Responsibilities

Duties will include the daily support of all sourcing & contracting activities "from cradle to grave," including advising customers and leading Request for Information (RFI) and Request for Proposal (RFP) preparation, leading pre-bid meetings, reviewing offers upon receipt from bidders, cost & price analysis, negotiations, risk assessment, preparing contract documents and agreements; assisting in contract administration, incorporation of changes, expediting & follow-up, disposition of claims, and contract closeout
Support a high volume of projects concurrently with defined turnaround parameters (target days) for all contract related documents (RFPs, Master Agreements, Non-Disclosure, Amendments, Statements of Work, etc.)
Lead negotiations of all legal and commercial terms to ensure that overall risk is properly controlled and mitigated
Ensure all required terms and conditions are included in procurement documents and work with Legal, Risk Management and Accounting to resolve contractor exceptions and issues in a timely manner
Build and maintain a detailed knowledge and understanding of essential legal provisions, contract common law, contract formation issues, remedies, liquidated damages, litigation avoidance, and dispute resolution
Draft contract language, including special conditions for complex, non-standard purchases
Responsible for identification and evaluation of new sources of supply, domestic and globally, when necessary to meet customer needs, including performing market research and analysis
Collecting and coordinating the update of supplier information and required compliance documentation (safety records, certificates of insurance, etc.)
Build and maintain a proficient knowledge of and consistently use our sourcing, contracting, procurement and payment systems (GEP, Maximo, Oracle)
Resolve any conflicts that arise during the course of contract performance, including negotiating any contractual revisions that may be required
Communicate effectively with business partners at all levels of management regarding contract terms, status, and processes
Serve as a Subject Matter Expert (SME) and provide guidance to business partners on the Southern Company procurement policies/procedures
Maintain the primary interface with contractors in an ethical and respectful manner while protecting the company’s interest
Manage relationships with the Company’s vendors and ensure efficient and transparent contracting and negotiation process to reduce costs, improve commercial terms and reduce duplication of efforts