Contracting & Procurement Officer IV

State of Oklahoma•Oklahoma City, OK

1d•$88,000•Hybrid

About The Position

This position, under the supervision of the Comptroller, is responsible for planning, organizing, and directing the acquisition of goods and services for the agency. This includes managing competitive bidding or negotiation processes, analyzing products/services, monitoring contracts, and ensuring compliance with all legal and regulatory requirements. Depending on the applicant's experience and qualifications, this position may be filled as a supervisory role, leading and supervising other Procurement Specialists. Salary will be commensurate with experience and increased responsibilities.

Requirements

Knowledge of and proficiency in state and federal procurement laws, Oklahoma’s Central Purchasing Act, and the procurement rules and regulations of the state.
Proficiency in PeopleSoft Purchasing module and Microsoft Excel and Word.
Experience with the state P-card program.
Ability to identify sources of supply; to conduct several projects simultaneously; evaluate bids and award contracts; to write and review purchase specifications and requisitions; and to monitor contractor performance.
Demonstrate a commitment and willingness to provide courteous, consistent, efficient procurement services through the performance of prescribed job duties.
Excellent verbal and written communication skills.
Ability to prioritize tasks and delegate when necessary.
Must have current certification in good standing as a Certified Procurement Officer and 5 years’ experience with procurement of complex contracts and with writing and editing contractual documents, or an equivalent combination of education and experience.

Nice To Haves

Bachelor’s degrees or advanced education.
CPO II certified.
Advanced experience with PeopleSoft, federal grants, and a working knowledge of the OMES E-Pro procedures.
At least one (1) year of experience supervising an acquisitions or contracts team.

Responsibilities

Develop, review, and submit Invitations to Bid (ITB) and Requests for Proposals (RFP), including solicitation documents, evaluation methodology, timelines, suggested vendors, and other related documents.
Draft specifications and review specifications and requisitions developed by other divisions of the agency; determine the method of acquisition.
Evaluate bids and award contracts/purchase orders.
Maintain bidder lists, product and services information, supplier information, and acquisition records.
Assist with the preparation and submission of required procurement-related reports to the designated recipient by the deadline.
Make recommendations to management concerning products and services and available sources of supply.
Perform contract administration, including monitoring contractor compliance with contract specifications, monitoring contractor expenditures, reviewing claims, and ensuring timely submission of reports.
May assign requests for expenditures to OID CPO’s. Track and monitor purchasing request assignments for accuracy and timeliness.
Track, review, approve, and prepare for processing department invoices.
Serve as P-card holder and Approver for the acquisition of goods and services in accordance with internal procedures, Central Purchasing Act and Rules, and the state P-card program.
Maintain daily procurement and accounts payable reports from the PeopleSoft system and make correcting entries as needed.
Advise agency personnel on departmental rules, provide technical guidance and training to agency staff and vendors.
Perform other duties as assigned.
If position is filled as a supervisory role, additional duties will include: Recruit, train, supervise, mentor, and coach team members to enhance their ability to perform job duties and facilitate their professional development. Communicate job expectations and appraise employee performance.
Handle personnel matters within the procurement team (disciplinary actions, inter-office meetings, etc.).
Responsible for ensuring adequate office coverage, including approving/disapproving leave time.