Contract Support Specialist (CEI)

England, Thims & Miller Inc.•Orlando, FL

1d•Onsite

About The Position

The Contract Support Specialist is responsible for processing interim payments, payment adjustments, contract modifications, and time adjustments for contractors on publicly funded construction contracts. This role requires certification of the final payment amount, tracking and ensuring the acceptability of construction materials, and maintaining proper supporting documentation for all payment items. The position demands a high level of attentiveness, punctuality, dependability, organization, and complex computer skills. A general knowledge of construction terminology and contract language interpretation is also necessary.

Requirements

High school graduate or equivalent
For personnel with Engineering, Engineering Technology, or Construction Management degrees: No prior experience is required.
For personnel without Engineering, Engineering Technology, or Construction Management degrees: Four (4) years of CEI experience having performed/assisted in project related duties (i.e., Materials Acceptance and Certification (MAC) System input, progress, and final estimates, EEO compliance, processing Construction Contract changes, etc.); or Two (2) years of experience with 3D Modeling and CADD
CTQP Final Estimates Level II
Professional communication to the client, informing the team of all significant activities, decisions, reports, material issues, public concerns and other communications related to the project.
Exercising independent judgment in planning work details and making technical decisions related to the office aspects of the project
Familiarity with the department’s procedures covering the project related duties as stated above and proficient in the computer programs necessary to perform those duties
Ability to become proficient in Trimble Business Center - Heavy Construction Edition (HCE) or approved surface to surface comparison software and Engineering Menu.

Nice To Haves

CTQP Level II (Asphalt / earthwork / concrete)
CTQP – Drilled Shaft & Pile Driving
ICS 100, 200, 700

Responsibilities

Initiate, process, and finalize all monthly pay estimates to the contractor inclusive of all pay adjustments.
Maintain all backup documentation in an organized fashion to support the amount paid on each monthly estimate including the final estimate.
Maintain the official contract time tracking file inclusive of original contract time, additional days granted by contract modifications and any potential liquidated damages.
Initiate authoring all contract modification documents inclusive of all required computer database entries required.
Take primary responsibility to track original contract funding amounts, amounts paid to date, remaining funds available, overruns, underruns and identify and process additional funding needs.
Provide support and assistance in calculating quantities and contract change amounts whether contract price based or based on actual time and materials utilized.
Understand which surfaces are needed from the designer.
Understand the survey data from the field.
Prepare the survey data as needed for use in the software.
Generate accurate earthwork quantities from the software.
Review sample result for conformance with contract documents and finalize samples status including creating comparison packages.
Enter material samples and material certifications into the appropriate database and finalize as needed.
Notify the project stakeholders of deficiencies and track the issue until proper resolution has been completed.
Maintain the contractors grading system database and make timely entries as required.
Maintain the Final As-Built Plans from beginning of the project until completion utilizing electric pdf markup methods including Bluebeam, Adobe, Acroplot, etc.
Assembling Asphalt Lot packages
Seeks Technology Integration and opportunities that can enhance the efficiency of the land development processes.
Preparing the complete Final Estimate Package for submittal to the client
Performs work under the general supervision of the Project Administrator and Sr. Project Engineer.