Contract Support Specialist II

Ventura County•Ventura, CA

4d•Onsite

About The Position

Under general supervision, coordinates and performs various activities to support the establishment, maintenance, and compliance of contracts associated with construction projects, consultant services, or permitting. The ideal candidate will be able to prioritize and organize work to perform effectively in a high-volume, fast-paced office engineering/construction environment, will be detail and customer-service oriented with good written and verbal communications skills. Must be skilled in the MS Office Suite, including Word and Excel.

Requirements

Considerable administrative support experience which has led to the acquisition of the required knowledge, skills and abilities.
Any combination of education, training, or experience equivalent to two (2) years of administrative support experience in construction, engineering, contract administration, or similar field; OR one (1) year of experience as a Contract Support Specialist I.
Some experience in contract administration
Intermediate experience in MS Word and Excel
Some administrative support experience in engineering, construction and/or a related field
Experience maintaining complex record keeping systems
Effective written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire.

Nice To Haves

Associate Degree in applied science, business administration, management, or Bachelor’s Degree in business administration or accounting or related field.

Responsibilities

Performs various activities in support of construction projects, such as preparing bid packages, coordinating and attending bid meetings, attending and participating at meetings for purposes of responding to questions, recording meeting minutes, participating in bid submission review and evaluation process, and contract award notification.
Sets up, organizes, and maintains records, project files, and logs and databases and complex spreadsheets related to project management, permits, contract processing and other activities that are used by project managers and other staff.
Coordinates processing of time-sensitive payments to contractors and consultants.
Prepares or assists project managers with preparing various documents associated with bids and contracts, including specifications, correspondence, contract change orders, consulting services and annual contracts, etc.
Provides staff, contractors, consultants, and the public with information related to project processing requirements.
Documents, monitors, and reports on activity charged to projects; performs quality control.
Coordinates and attends various pre-bid, pre-construction, and project meetings; takes and transcribes meeting minutes.
Monitors and/or coordinates financial reports/authorizations/transactions with various internal and external staff.
Provides internal staff, contractors, consultants and/or the public with information related to the GSA contract general conditions, Ventura County Standard Specifications ("VCSS")/permits and other County policies to support compliance with legal and public contract code.
Researches and/or compiles supporting documentation and information for project managers.
May provide training and/or instruction to project managers, technicians and support staff on construction, consultant or permits-related processes as required.
Performs other related duties as assigned.