Contract Specialist

CSU Careers•Long Beach, CA

49d•Onsite

About The Position

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer. Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth.

Requirements

Strong knowledge of, or demonstrated ability to quickly learn, a wide range of state, CSU, and University policies, practices, and formats, and effectively apply them in a contracting environment.
Adept at determining facts and communicating with authority, supported by familiarity with the California State Contracting Manual, Federal Acquisition Regulations, and Office of Management and Budget (OMB) Circulars.
Ability to thoroughly review contract terms and conditions to identify potential issues or risks for the campus while preparing accurate, legally sound contract documents.
Highly organized and detail-oriented, with the ability to manage a large volume of contracts and administrative details, multitask efficiently, and meet multiple deadlines.
Proficiency in an automated purchasing environment is essential, including strong skills in MS Word, Excel, Access, PowerPoint, and other LAN-based applications.
Excellent business math, reporting, and analytical skills, including the ability to develop tracking reports for contract negotiations and communicate updates effectively to stakeholders.
Experienced in establishing and maintaining both physical and electronic contract records for auditing and internal control purposes.
Strong written and verbal communication skills, enabling effective collaboration with University staff, contractors, and clients to resolve issues efficiently.
Ability to exercise sound judgment, proactively prevent problems, and excel both independently and as part of a team.
Ability to communicate with an ethnically and culturally diverse campus community.
Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Nice To Haves

Familiarity with the California State Contracting Manual, Federal Acquisition Regulations, and Office of Management and Budget (OMB) Circulars.

Responsibilities

Review/execute campus-wide contracts, amendments.
Drafts and executes special agreements.
Confer/correspond/meet with internal and external stakeholders to determine needs.
Prepares and develops a wide variety of complex contract documents for the campus.
Maintains physical and electronic contract files and records for auditing and internal control purposes.
Monitors all campus contracts for compliance, and potential changes to scope, schedule, and payment terms.
Reports findings and recommends actions to the Contract Manager.
Maintains current working knowledge of State law, CSU, and CSULB policies and procedures.
Interprets and applies knowledge of applicable laws, codes, regulations and policies in contract responsibilities.
Track expiring agreements and coordinate renewals/extensions.
Maintain and update as necessary quick reference and business process guides for contract administration.