Contract Specialist

Aston Carter•Portsmouth, VA

11d•$60,000 - $87,000•Onsite

About The Position

The Contract Specialist supports the IT department by managing the full lifecycle of service-related contracts, including quotes, renewals, and documentation. The role organizes and formalizes existing services that may not yet have contracts and helps ensure continuity of service through accurate renewals and invoice management. The specialist works with vendors and internal stakeholders to coordinate negotiations, signatures, and extensions while maintaining careful, accurate records. This is a contract-to-hire position based onsite in Portsmouth, Virginia. The work takes place in a professional IT office environment during standard business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. The role primarily uses Adobe DC and Microsoft Office to manage contracts, enter data, and maintain documentation, and involves collaboration with IT, finance, and procurement teams. The stated pay range is $60,000 to $87,000. Individual compensation depends on qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other job-related factors. Eligible benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan with pre-tax and Roth contributions; voluntary life and AD&D insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave such as PTO, vacation, or sick leave. Eligibility and benefit terms may vary.

Requirements

At least 3 years of experience in IT, finance, contracts, or procurement.
Proven experience with IT procurement, particularly service procurement rather than equipment.
Strong purchasing and procurement skills, including experience with service-based agreements.
Demonstrated contract management experience, including negotiations, signatures, renewals, and extensions.
Proficiency with Adobe DC for reviewing and managing contract documents.
Proficiency with Microsoft Office, including tools used for data entry and document management.
Strong attention to detail and ability to follow the contract lifecycle from initiation through renewal.
Ability to understand high-level IT service terms and concepts relevant to contract and procurement activities.
Excellent organizational skills for managing multiple contracts, renewals, and vendor interactions.
Associate degree or higher.
Strong communication skills for coordinating with vendors and internal stakeholders.

Nice To Haves

Interest in potential conversion to a permanent role; the posting notes this is supported by having a degree.
Comfort working primarily with service-based contracts, with occasional involvement in equipment purchasing.

Responsibilities

Review and clean up existing quotes, contracts, and software-related documentation within the IT department.
Identify services without formal contracts and establish appropriate contractual agreements.
Manage the contract lifecycle, including drafting, reviewing, negotiating, and finalizing contracts.
Coordinate contract signatures and ensure timely execution and proper documentation.
Oversee contract renewals and extensions to maintain continuity of IT services.
Review and track invoices related to IT services to help ensure services continue without interruption.
Verify contract status for current services and align documentation with existing arrangements.
Follow up with vendors to obtain required information, documentation, and signatures.
Track certificates of insurance (COI) and follow up as needed to keep them current.
Maintain accurate contract, renewal, and related-documentation records using Microsoft tools and other software.
Collaborate with IT, finance, and procurement teams to align service agreements and purchasing activities.
Monitor every step of the contract cycle for accuracy, compliance, and timely completion.