Contract Specialist

R+L Global•Ocala, FL

20d•Onsite

About The Position

The Part-Time Contracts Specialist supports the President in reviewing, preparing, executing, and organizing contracts for transportation services and logistics solutions. The role conducts first-level reviews of customer, carrier, and vendor agreements against company standards; flags non-standard or high-risk terms; prepares proposed redlines and issue summaries for the President’s review; and helps internal teams keep agreements accurate, current, and moving through approval. The position works with C-suite executives, corporate attorneys, sales, operations, and finance. It does not provide legal advice or approve contract terms; final approval and signature authority rest with the President or a designated officer. The specialist prepares and edits contract documents, manages digital revisions and DocuSign workflows, maintains electronic contract records and status logs, tracks deadlines and renewals, and updates approved clause libraries, playbooks, and templates. The role requires discretion with confidential information, clear communication, attention to detail, sound judgment, and reliable attendance. The work is performed in an office environment and involves extended periods of computer work and reading detailed documents, with occasional lifting of up to 10 pounds. R+L Global Logistics offers medical, dental, vision, life and disability insurance, a 401(k) retirement plan, PTO, sick time, paid holidays, and access to exclusive employee vacation properties.

Requirements

High school diploma or GED.
At least two years of experience in contract administration, contract review, paralegal work, document control, legal support, or a related administrative role.
Hands-on experience preparing, sending, tracking, and managing documents in DocuSign.
Proficiency editing Microsoft Word and PDF documents, including formatting, tracked changes, and version control.
Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
Ability to review detailed documents for accuracy, identify missing information, and follow established approval procedures.
Strong organizational and time-management skills, including the ability to prioritize multiple requests and meet deadlines within a part-time schedule.
Clear written and verbal communication skills and ability to work effectively with executives, attorneys, and employees across departments.
Professionalism, discretion, confidentiality, and ability to recognize when contract questions require legal or leadership review.
Ability to summarize risk issues clearly and concisely for decision-makers.
Ability to maintain regular and reliable attendance, with or without reasonable accommodation.

Nice To Haves

Associate or bachelor’s degree in Business Administration, Legal Studies, or a related field, or a paralegal certificate.
Experience reviewing shipper, carrier, or vendor agreements in freight brokerage, transportation, or logistics.
Working knowledge of freight transportation contract concepts, including broker and carrier roles and liability, Carmack Amendment cargo liability, limitation of liability, indemnification, insurance requirements, payment and credit terms, and accessorial charges.
Experience with contract lifecycle management software or a transportation management system.
Experience supporting senior executives or working alongside in-house or outside corporate counsel.

Responsibilities

Prepare, format, and edit contracts, amendments, nondisclosure agreements, and related documents using approved templates and instructions.
Review documents for completeness, consistency, and accuracy before routing them for approval or signature.
Review customer-drafted agreements against the company contract playbook and approved fallback positions, identifying deviations in key risk terms.
Prepare proposed redlines and concise issue summaries with recommended positions for the President’s review and approval before returning documents to customers.
Compare customer insurance requirements with company coverage and coordinate certificate of insurance requests with the company’s insurance agent.
Confirm the correct contracting entity, legal names, MC/DOT numbers, and signature authority on agreements.
Make digital edits to Word and PDF documents, including revisions, tracked changes, and version updates.
Prepare and send documents through DocuSign, track signature status, and follow up on outstanding items.
Coordinate with C-suite executives, corporate attorneys, sales, operations, and finance to support contract review and execution.
Prepare contract briefings and issue summaries for executives and attorneys, implement attorney-directed revisions, and track open items to resolution.
Maintain organized electronic contract records with consistent naming and version control, including executed agreements, amendments, correspondence, and supporting documents.
Track contract deadlines, renewals, termination-notice windows, insurance-certificate expirations, and outstanding approvals; provide timely updates to stakeholders.
Maintain a contract status log and provide the President with a weekly report on agreements in review, open issues, cycle time, and approvals.
Maintain and update the clause library, contract playbook, and standard templates as approved by leadership.
Respond to routine contract-related questions and escalate questions involving legal terms, risk, or policy to the President, C-suite executives, or corporate attorneys.
Handle confidential business information with discretion and maintain regular, reliable attendance.
Perform other related duties as needed to meet the organization’s ongoing needs.