Contract Specialist

Idaho National Laboratory•Idaho Falls, ID

1d•Onsite

About The Position

Idaho National Laboratory’s Business Management group is hiring an Infrastructure Contract Specialist to procure specialized materials, equipment, and services. The role develops subcontract specifications, terms, and conditions; prepares bid packages; conducts bidders’ conferences; evaluates proposals; selects or recommends bidders; negotiates subcontract provisions; prepares awards; and administers subcontracts, including negotiating and coordinating additions, deletions, and modifications. The specialist also helps maintain communication between the laboratory and subcontractors to ensure contract terms are fulfilled. The position performs acquisition and procurement actions for assigned programs, from early acquisition planning and requirement development through solicitation, evaluation, award, administration, modifications, and closeout. It advises customers on acquisition policies, laws, procedures, requisitions, and contractual matters, and works with internal departments and vendors to protect INL’s business interests and accomplish organizational goals. The specialist reports to the Manager of Infrastructure Acquisitions and has no direct managerial responsibilities. This position is based at INL’s Idaho Falls EROB facility and follows a 9/80 schedule, with every other Friday off. It is a multi-level posting; placement depends on the depth and breadth of demonstrated experience and skills.

Requirements

For Level 1: Bachelor’s degree in Business, Finance, Accounting, or a related field.
For Level 2: Bachelor’s degree in Business, Finance, Accounting, or a related field and 2 years of experience.
Ability to perform the essential functions of the position, including interacting with people and operating job-related equipment.

Nice To Haves

Contract experience in a DOE M&O environment is preferred but not required.

Responsibilities

Perform contract and procurement actions for assigned functional programs to acquire products and services required for INL’s mission.
Conduct early acquisition planning, develop strategies and requirements, source vendors, solicit and evaluate proposals, negotiate pricing, select vendors, award and administer agreements, modify agreements, and manage closeout requirements.
Review requisitions to ensure product or service descriptions are adequate and required reviews and approvals are complete.
Maintain accurate documentation supporting decisions, conclusions, and recommendations.
Evaluate scope, risk, and customer goals to select appropriate general provisions.
Assist customers with requisitions and procurement-related issues, including use of automated systems.
Assess the reasonableness of vendor pricing using recognized techniques such as price analysis and cost analysis.
Coordinate with Legal, Technology Deployment, Research and Development Directorates, Export Control, and other departments to protect INL’s business interests.
Represent the Acquisitions organization to program management on technical projects and in customer service and relationship management roles.
Represent the Acquisitions organization in directorate and business management activities, including process improvements, problem resolution, system development, and testing.
Advise program customers on acquisition management policies, laws, and procedures for contracts and procurements.
Guide programs and personnel in developing scope documents and addressing contractual issues.
Provide guidance to professional peers, customers, and vendors.
Collaborate with acquisitions colleagues and teams to address challenges, institute improvements, and achieve organizational goals.
Develop subcontract specifications, terms, and conditions; prepare bid packages; conduct bidders’ conferences; evaluate proposals; recommend or select bidders; negotiate subcontract provisions; prepare awards; and administer resulting subcontracts.
Negotiate and coordinate additions, deletions, and modifications to subcontracts, and help ensure communication with subcontractors supports fulfillment of contract terms.