Contract Specialist
About The Position
The Contract Specialist manages contract-related documentation, including task orders and change orders, and supports compliance with contract terms during the award process and initial execution. The role also helps track and maintain certifications, licenses, pre-qualifications, and registrations for the CMS Group of Companies, including CMS, LLCs, and joint ventures (JVs). The position supports contract modifications, bond and client certificate of insurance requests, proposal documentation, JV setup and maintenance, pre-qualification packages, SAM registrations, and project vendor and client setup. It also provides backup support for certified payroll processing and may assist with special projects. The position reports to the Contract Manager and Facility Security Officer and has no direct reports. Travel is required up to 10%, with frequency subject to change based on task needs.
Requirements
- Bachelor's degree in a related field and one or more years of CMS proposal or accounting team experience; alternatively, at least four years of related proposal writing experience focused on Government Contracts.
- Excellent writing, editing, and proofreading abilities.
- Ability to manage multiple assignments, prioritize tasks, and meet short deadlines.
- Professional communication skills across written correspondence, virtual interactions, and face-to-face meetings with clients, team members, and other stakeholders.
- Ability to work effectively and efficiently without direct supervision, deliver high-quality results, and manage tasks and responsibilities.
- Proficiency in Microsoft 365 applications, including Word, Excel, and PowerPoint.
- Ability to maintain confidentiality at all times.
Responsibilities
- Assist with contract modifications, change order awards, and initial administrative compliance, including external and internal setup using accounting software.
- Assist with CMS bond and client certificate of insurance (COI) requests.
- Follow company protocols for file and data management.
- Assist with coordinating and managing contract documentation and/or price volumes for large ID/IQ and site-specific proposals.
- Conduct initial revisions to customer requirements and analyze solicitation requirements and RFP specifications for consistency, clarity, grammar, and compliance; submit revised drafts to the Contract Manager and Facility Security Office for final review.
- Assist with setup and maintenance for CMS and CMS JV partners.
- Assist with developing pre-qualification packages in accordance with customer requirements.
- Maintain SAM registrations for all CMS entities.
- Support other departments' meeting deliverables by setting up vendors and clients for new projects and contracts.
- Assist with special project assignments, such as awards.
- Process certified payroll as backup.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
