Contract Specialist

Idaho National Laboratory•Idaho Falls, ID

11d•Onsite

About The Position

Idaho National Laboratory’s Business Management group is seeking a Mission Service Contract Specialist. Based at the Idaho Falls EROB facility, the role develops subcontract specifications, terms, and conditions for acquiring specialized materials, equipment, and services. The specialist prepares bid packages, conducts bidders’ conferences, evaluates proposals, selects or recommends bidders, negotiates provisions, prepares awards, administers subcontracts, and coordinates subcontract changes. The role also supports communication between the laboratory and subcontractors to help ensure contract terms are fulfilled. This position performs acquisition and procurement work across the full agreement lifecycle, from planning and requirements development through solicitation, negotiation, award, administration, modification, and closeout. It advises and assists program customers, coordinates with internal departments to protect INL’s business interests, maintains documentation supporting acquisition decisions, and represents the Acquisition/Agreement Management organization in customer, program, and business-management activities. The position reports to the Manager of Mission Service Acquisitions and has no direct managerial responsibilities. The schedule is 9/80, with every other Friday off.

Requirements

For EX2: a bachelor’s degree and 2 years of experience, or an advanced degree.
For EX3: a bachelor’s degree and 5 years of experience, or an advanced degree and 2 years of experience.
Ability to meet the physical requirements of the classification, including occasionally lifting or moving up to 25 pounds.
Sufficient visual acuity and hearing capacity to perform essential functions and interact with people.

Nice To Haves

Previous acquisition experience in a federal environment is strongly preferred.
Contracts experience in a DOE M&O environment is strongly preferred.

Responsibilities

Perform contract and procurement actions for assigned functional programs to acquire products and services required for INL’s mission.
Conduct early acquisition planning, strategy development, preliminary review of proposed work scopes, requirements development, vendor sourcing, proposal solicitation, pricing negotiations, proposal evaluation, vendor selection, award, administration, agreement modifications, and closeout management.
Review requisitions to ensure adequate product or service descriptions are provided and required reviews and approvals are complete.
Maintain accurate documentation supporting decisions, conclusions, and recommendations.
Evaluate scope, risk, and customer goals to select appropriate general provisions.
Provide direction and assistance to requesting customers on requisitions and procurement issues, particularly the appropriate use of automated systems.
Assess the reasonableness of vendor-proposed pricing using recognized analytical techniques such as price analysis and cost analysis.
Coordinate with Legal, Technology Deployment, Research and Development Directorates, Export Control, and other departments to protect INL’s business interests.
Represent the Acquisition/Agreement Management organization to program management on technical projects and in customer service and relationship-management roles.
Represent the organization in directorate and business-management activities, including process improvement, problem resolution, system development, and testing.
Advise program customers about acquisition-management policies, laws, and procedures for contracts and procurements.
Guide programs and personnel in developing scope documents and addressing other contractual issues.
Provide mentorship and guidance to professional peers, customers, and vendors.
Collaborate with acquisition teams and others to address challenges, institute improvements, and achieve organizational goals.
Develop subcontract specifications, terms, and conditions; prepare bid packages; conduct bidders’ conferences; evaluate proposals; select or recommend bidders; negotiate provisions; write awards; and administer subcontracts.
Negotiate and coordinate additions, deletions, or modifications to subcontracts and help facilitate communication between the laboratory and subcontractors.