Contract Specialist

City of San Diego • San Diego, CA

1d

About The Position

Contract Specialists open, negotiate, recommend contract awards, administer, and terminate contracts for consulting, architectural and engineering projects, design, construction and construction management, and pre-purchased materials and equipment. They assist with preparing and distributing RFQs, RFIs, ITBs, and RFPs; preparing and disseminating addenda; conducting pre-bid and pre-proposal meetings; reviewing bids, proposals, and submittals for responsiveness; and reviewing bonding and insurance submittals. They also develop and maintain contract commercial terms and conditions, develop negotiation plans and strategies, prepare reports and correspondence, and perform other assigned duties.

The recruitment list may be used to fill vacancies for six months (180 days). For each vacancy, the hiring department will contact candidates with the most appropriate qualifications for an interview. Employment offers are conditional on completing applicable pre-employment screening successfully.

Requirements

• Bachelor's degree or equivalent education (at least 120 semester or 180 quarter units); additional qualifying experience may substitute for lacking education on a year-for-year basis, with one year of full-time experience equal to 30 semester or 45 quarter college-level units.
• Two years of full-time professional-level contract administration experience in architecture, engineering, and/or construction, including at least two of the following: contract development; evaluation of bids and/or proposals; negotiation of contracts and contract changes; or administration of contract terms and conditions.
• A valid California Class C Driver License may be required at the time of hire.
• Proof of degree or transcripts must be submitted if used to meet minimum requirements.
• City of San Diego employees using Out-of-Class Assignment experience to qualify must submit documentation signed by their appointing authority or payroll specialist that details the work performed, dates, and total qualifying hours.
• A Master's Degree in Public or Business Administration may substitute for a maximum of one year of required experience.

Nice To Haves

• Professional-level contract administration experience in public works architecture and engineering contracts and/or public works construction contracts.
• Knowledge of architectural engineering and design contracting practices.
• Familiarity or experience with local, state, or federal laws applicable to contract acquisition practices.
• Familiarity with or experience negotiating labor disputes and/or labor compliance in a government or public agency setting.
• Knowledge of and ability to use computer software such as Word, Excel, SAP, and labor compliance software.

Responsibilities

• Open, negotiate, recommend awards for, administer, and terminate contracts for consulting, architectural and engineering projects, design, construction and construction management, and pre-purchased materials and equipment.
• Assist in preparing and distributing Requests for Qualifications (RFQs), Requests for Information (RFIs), Invitations to Bid (ITBs), and Requests for Proposal (RFPs).
• Assist in preparing and disseminating addenda.
• Conduct pre-bid and pre-proposal meetings.
• Review bids, proposals, and submittals for responsiveness.
• Review bonding and insurance submittals.
• Develop and maintain commercial terms and conditions of contracts.
• Develop negotiation plans and strategies.
• Prepare reports and correspondence.
• Perform other duties as assigned.

Benefits

• Eligible benefitted employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).
• Employees in classifications represented by the Municipal Employees Association are scheduled to receive general wage increases of 3.5% effective July 1, 2027, 2% effective July 1, 2028, and 2% effective January 1, 2029.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level