Contract Specialist

Rhoads Industries•Philadelphia, PA

23d•Onsite

About The Position

Rhoads Industries is seeking a Contracts Specialist to join their dynamic, fast-paced, and growing team. This position is focused on managing and overseeing contracts for the department, ensuring they are consistent with management's goals, policies, and procedures. The role handles the acquisition, distribution, and storage of purchases, and assures that all clarifications and amendments of negotiations are incorporated into the final contract. It involves generating, maintaining, and auditing a central contract-resource file, and ensuring that necessary procedural controls exist. This role has specific responsibilities related to defense contracts and requires an understanding of federal regulations like the Federal Acquisition Regulation (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS). It offers a foundation for understanding government contracting complexities with opportunities for growth within the DoD contracting field.

Requirements

Bachelor's degree in Supply Chain Management, Business Administration, Economics or a related field.
3-5 years of experience in contracts administration, regulatory compliance, or a related analytical role with direct experience managing cost-reimbursable and other flexibility priced contracts.
U.S. citizenship required.
Proficient in federal contracting principles, cost reimbursable type contracts, and contract administration practices.
Ability to read, analyze, and interpret contractual documents, financial reports, and technical materials.
Proficiency with common office applications such as Microsoft Office, SharePoint, Adobe, or similar products.
Strong attention to detail with excellent management and problem-solving abilities.
Proven experience coordinating projects, managing contract actions, and supporting cross-functional teams.
Strong organizational and communication skills, demonstrating professionalism and discretion.
Ability to collaborate effectively across teams and manage a variety of projects and deliverables.
Ability to manage multiple priorities efficiently in a fast-paced contracting environment.
Ability to obtain a government security clearance.

Nice To Haves

Certified Federal Contract Manager (CFCM) certification preferred.

Responsibilities

Assist in preparing, reviewing, and ensuring compliance of contract documents with DoD regulations and standards.
Perform initial compliance checks to ensure contracts adhere to FAR, DFARS, and other applicable legal requirements, highlighting issues for further review.
Maintain comprehensive and organized records of all contract documents, modifications, and correspondence related to DoD contracts.
Input and update contract information in government contract management systems, ensuring data accuracy and completeness.
Facilitate clear, timely communication between internal teams, contractors, and government representatives.
Represent the Contracts Department in customer-facing interactions, supporting negotiations, issue resolution, and the distribution of contract-related information to ensure smooth execution and compliance.
Apply cost analysis and price analysis techniques to assess internal pricing structures, review company submissions, and identify cost drivers that support accurate, competitive, and defensible proposals.
Monitor key contract milestones, such as deliverables, deadlines, and performance metrics, and notify relevant parties of upcoming dates and requirements.
Assist in drafting and processing contract modifications, amendments, and extensions as directed by senior contract administrators.
Conduct initial analyses of contract terms and conditions, summarizing key points for senior staff review.
Help identify and report potential issues or discrepancies in contract performance, escalating them to senior administrators for resolution.
Participate in training sessions to gain a deeper understanding of DoD contracting procedures, regulations, and systems.
Perform additional duties as assigned.